BidX Sponsored Account Usage Agreement

I hereby certify that I desire to participate in the usage of the online professional services provided by InfoTech and the Colorado Department of Transportation (CDOT) related to Bid Express (BidX) CDOT sponsored accounts for Disadvantaged Business Enterprise (DBE) and Emerging Small Business (ESB) certified firms, for the purpose of utilizing the online bidding, plan sheets, and bid tab analysis services in the BidX program.

I hereby certify and understand that the time allotted for the sponsored account, which will be offered to eligible firms based upon an application process, is for a one year period starting March 1 of the application acceptance year and ending February 28 of the following year. All accounts must be renewed annually prior to March 1, regardless of the account start date.

I understand that, if selected and accepted, I will provide, at a minimum, the following account information to InfoTech in order to activate the new CDOT sponsored BidX account:  first name, middle name, last name, company name, address, city, sate, zip, phone number, fax number, and email address.

I understand that once my account has been created, InfoTech will assign my firm an account number on the first day of the following month and will electronically notify me of my access to the following BidX program features: 

(1)      Access and links to a search engine to facilitate the search of items of interest to the contractor. The contractor may search by item description, or by item number. 

(2)      Bid Tabs Analysis search to allow the contractor to see historical prices on any item that has been bid.  The search can be modified by quantities and time periods, which can give a better indication of current market pricing. 

(3)      Access to the DBE/subcontractor solicitation section that will allow prime contractors to post a solicitation for quotes from DBEs and other small businesses. 

(4)      Access to CDOT project plan sheets and other project-related documents posted by CDOT to BidX.  The contractor may view, print, or save these documents to a file. 

(5)      A ‘sub-quotes’ feature that allows the contractor to generate quotes electronically and then print or save to a file for use by the contractor. 

(6)      A checkbox on the Small Business Tab that specifies whether or not the solicitation being posted is DBE-specific or not. 

As CDOT cannot guarantee protection from potential alteration or tampering of the materials on the Infotech BidX program by outside parties, any materials posted do not create “official” versions, and they are not intended, nor can they be relied upon, to create any rights enforceable by any party in litigation with CDOT. CDOT does not control nor guarantee the accuracy, completeness, relevance, usefulness or timeliness of any outside information. With this understanding, I assume all risks associated with using the sponsored account in the BidX program. I understand that it is my responsibility to properly employ the program subject to all applicable licensing rules.  I agree to hold harmless and promise not to sue CDOT or any individuals employed by or representing CDOT for any liabilities or claims that may arise from use of the program. 

I understand that if I desire additional (optional) account features in other areas of BidX, but not included in this program, I may sign up for any of these optional services at my own expense, and not under the terms of this agreement.  In such case, I will be responsible for any additional monthly fees associated with these optional services. 

I further hereby acknowledge that as a sponsored account user, I am not permitted to modify the UserID or password in any form or format.

Finally, I understand that failure to utilize my CDOT sponsored account for three consecutive months will be construed as voluntarily surrender of the account and access to the BidX program. If the CDOT BidX Administrator determines that I am no longer interested in the BidX program as demonstrated by failure to activate and utilize the system, my account will be cancelled and re-assigned.  Additionally, my firm will no longer be eligible to receive a CDOT sponsored BidX account. 

CDOT reserves the right, in its discretion, to modify or cease participation with the InfoTech BidX program which will thereby cease all CDOT sponsored BidX accounts.