News and Announcements
>>>>Click here for archived versions of the CDOT Connection newsletter<<<<
400 Participate in Business Networking Event On I-70 East, C-470 ProjectsDENVER– Four hundred highway transportation contractors, local, small and disadvantaged businesses and industry stakeholders on Oct. 22 crowded into an informational networking event about business opportunities on the upcoming C-470 and I-70 East projects hosted by the Colorado Department of Transportation (CDOT). Small and minority-owned businesses accounted for approximately a third of the participants.
“We were surprised at the enthusiasm the business community showed for these projects, even though they’re still in the early stages of development,” said CDOT Executive Director Don Hunt. “Participants recognized that the improvements planned for C-470 and I-70 East will change the face of transportation in the Denver metro area – and that they are excellent opportunities for both large and small businesses.”
The event, held at the Colorado Convention Center, included an overview of both projects and a vision for Disadvantage Business Enterprises (DBE) goal setting and workforce development. A panel discussion involving prime contractors and small businesses discussed best practices on how to engage local businesses on large projects with meaningful and high value work.
“We want to provide every opportunity for businesses of all sizes to be a part of this success,” Hunt said. This event is the first step of many as we bring these projects closer to construction.”
Over the next few months CDOT is moving to 100 percent online bidding for all highway construction projects. That means, no more paper bids w ill be accepted. Prime contractors must use Bid Express to submit bids electronically. In support of this transition, InfoTech, the online service provider for Bid Express, is offering several free workshops in Denver between October 14 - 16.
As an additional bonus, CDOT contractors are being offered two great incentives if you sign up for a Bid Express account before May 31, 2015.
- The Basic Service subscription fee of $35/month w ill be waived for the first three months.
- The one time fee of $100 to obtain a Digital ID (required to submit bids to CDOT) will be waived.
There's been a lot of talk about when CDOT would move to online DBE/ESB applications and renewals. Well, the time is here! You can now create an account on the CDOT online portal and submit your DBE or ESB application online.
The system is similar to the City and County of Denver's MWDBE system which allow s you to apply for DBE certification, as well as other City and County of Denver small business certifications. With the launch of the CDOT system, all Colorado DBE applications must now be submitted online. Paper copies will no longer be accepted. Registration and application for DBE/ESB certification is free.
Starting in October, all CDOT DBE and ESB renewal documentation must also be submitted electronically using the same online portal. CDOT will no longer accept paper Change Affidavits or No Change Affidavits. Every DBE/ESB firm is now required to provide online renewal documentation to CDOT by its annual anniversary date. No exceptions will be made and late renewals will have to go through a formal appeal process or the firm will have to wait one year to reapply.
If you need assistance completing the application or uploading documents in the new system, you can visit the CDOT Civil Rights & Business Resource Center or schedule an individual training session with a Connect2DOT consultant.
The future of CDOT's largest planned highway construction projects is being talked about now. Come join the conversation on October 22nd and get an inside look at w hat to expect as I-70 East and C-470 begin to gear up. This information session will include project presentations, CDOT's approach to DBE/ESB goal setting, a panel discussion with key stakeholders, as w ell as opportunities to meet and greet with prime contractors. It will be an excellent opportunity to get the latest available project information and strengthen relationships with the local business community. Click here to learn more.
In an effort to improve consistency of construction contract administration, CDOT is encouraging anyone acting as a CDOT or Consultant Project Engineer on a CDOT administered project to attend an upcoming CDOT Construction Project Administration course. This course is part of CDOT's Transportation Engineering Training Program which is now open to industry partners and includes courses such as Applied Roadway Design, CDOT Lighting Design Guide Training, Context Sensitive Solutions, Disputes & Claims Resolution, Reading Structural Plans, and more. The following training dates available for Contract Administration:
- October 28-30: Region 3 Grand Junction
- December 9-11: Region 2 Colorado Springs
- January 13-15: Region 1 Denver North Holly
- February 10-12: Region 4 Greeley
- March 17-19: Region 1 Denver North Holly
The cost for the three-day course is $450. Click here to go to the event calendar for more information about the training being offered on these dates. To sign up or if you have any questions, please contact Allison Wilson, CDOT Training Manager at (303) 757-9298.
There's been a lot of planning and activity happening on the I-70 East Project. Below is a list of highlights and upcoming events:
- August 29 - The Supplemental Draft Environmental Impact Statement (SDEIS) was released outlining the transportation alternatives which were evaluated in an effort to improve safety, access, and mobility while addressing congestion on I-70 from I-25 to Tower Road.
- September 2 - A local project office was opened in the Elyria and Swansea Neighborhood at 3501 East 46th Avenue (Denver Rescue Mission). The office is staffed by project team members who are on hand to answer questions and collect public comments on the SDEIS.
- September 23-25 - Public hearings will be held at the end of the month to review project information and gather comments.
- October 14 - Deadline to submit public comments on the SDEIS for review and inclusion in the project record.
- October 22 - A Project Information & Networking Session will be held for industry stakeholders and contractors interested in learning more about future project contracting opportunities and CDOT's diversity initiatives.
For the past several years, CDOT has been an agency user of the the Bid Express online bidding service provided by Info Tech, Inc. It is a two-way service, publishing bid-related information from agencies to the bidding community, and allowing online, secure bid submission from the bidding community to the agency. Bid Express has several subscription levels from basic and online plan viewing to bidding and bid tab analysis. It also includes a Small Business Network that enables requests for and submissions of subcontractor quotes.
Starting this fall, CDOT is moving to 100 percent online bidding for all highway construction projects. That means, no more paper bids will be accepted. The rollout schedule below will help ensure all prime contractors, including small businesses, have sufficient time to learn the Bid Express system and make the transition to submitting bids online.
- October 1, 2014 - All projects over $5M will require online bids
- January 1, 2015 - All projects over $1M will require online bids
- March 1, 2015 - All projects will require online bids
If you are interested in hands-on training with a Connect2DOT consultant, please email email@example.com. You may also visit a Connect2DOT Program kiosk to access a free Bid Express account and download project plans at your local Small Business Development Center.
For eligible DBE and ESB certified firms, we have a limited number of free CDOT Sponsored Bid Express Small Business Network Accounts available. Click here for more information and to apply.
The 2014 Digital States Survey identifies and promotes best and emerging practices in the public sector IT community. The biennial survey grades states on multiple categories and determines an overall grade for each state's IT efforts in government.
The survey found that Colorado's transportation IT initiatives were forward-thinking, innovative and effective. In particular, the survey noted:
- The Governor's Office of Information Technology (OIT) completed upgrades to CDOT's Systems Applications and Products (SAP) which opened 22 new business functions and increased business capabilities and accounting project systems.
- Colorado converted the Oversize and Overweight Permitting System to an online system that is integrated with the Colorado State Patrol with the port of entry monitoring to greatly reduce costs and improve efficiency and highway safety.
- OIT and CDOT's use of Google Hangouts for video conferencing enabled cost-effective communications for CDOT's 3,000+ employees across the state.
- The survey also noted national recognition ("White House Champion of Change for Transportation Innovation") that CDOT received in 2013 for "CDOT Mobile", an app that gives travelers real-time information on highway conditions, speeds and major traffic projects.
Click here for the full press release.
CDOT is proud to announce the recent addition of Roman Hernandez and Toi Matthews to the team. Roman is originally from California and has worked in purchasing for over 10 years. His most recent procurement position was with Denver Water as a Purchasing Agent/Contracts Specialist. Roman is currently attending school working on a Doctorate of Business Administration with a concentration on Organizational Leadership. He will be the new Purchasing Agent for CDOT Region 4, Aeronautics, OTS, and DAS.Toi will be coordinating the storerooms and handling procurement for all staff branches. Toi is originally from Louisiana and was the System Procurement and Contracts Manager for the Louisiana Community and Technical College System for more than 11 years, and the Capital Equipment Coordinator for Woman's Hospital in Baton Rouge, LA.
If you provide professional services, commodities or supplies, please introduce yourself to Roman and Toi and the other purchasing agents at CDOT. Click here for a full contact list.
The Colorado Department of Transportation (CDOT) has named Karen Rowe as the new Regional Transportation Director (RTD) for Region Two, encompassing the fourteen counties of southeastern Colorado. Rowe begins her new position on Aug. 1. She has been with CDOT for nearly 16 years, replacing Tom Wrona, who retired at the end of June.As RTD, Rowe will oversee all regional CDOT activities, including construction and maintenance. “I’m looking forward to the challenges of my new position,” said Rowe. “We have a great staff that’s focused on meeting the transportation needs of Region Two and Colorado.”
Rowe began her career as a project engineer in Durango, and then became a resident engineer in Glenwood Springs before coming to Pueblo as a resident engineer. She has served as South Program Engineer – overseeing CDOT construction projects in nine counties – for the past three years.
“I am excited to help move the department in a new direction and provide more opportunities for Region Two,” added Rowe.
Rowe received her Bachelor’s degree in Civil Engineering from California Polytechnic University – San Luis Obispo. She became a Registered Professional Engineer in Colorado in 1997.
“Karen has extensive knowledge of the region’s unique needs and issues,” said CDOT Chief Operating Officer Scot Cuthbertson. “She’ll continue to deliver the high quality customer service that Tom Wrona provided to the region.”
CDOT and various representatives from the consultant industry (large and small) have been actively engaged in discussions regarding CDOT's new Prequalification process. While CDOT continues to believe this new process will be beneficial for everyone, as well as ensure CDOT's compliance with federal and state statutes, they recognize that the resources to assist everyone with this process remain incomplete despite their efforts to complete in a more timely manner.
CDOT will continue to work on completing the development of these items, inclusive of the Audit Guidelines for Prequalification (Guidelines) and new Master Pricing Agreement (MPA) template. As such, and to better move forward in the very near future, CDOT is deferring the implementation date for the new Prequalification process to January 1, 2015. This timeline will allow them to provide consultants with complete information on the requirements and process, as well as provide all consultants additional time to complete their necessary steps to meet the requirements at this new timeline.
Click here for complete details. If you have any questions, please contact Bernie Rasmussen, CDOT Engineering Contracts Program Manager at 303-757-9400, or George Currie, CDOT Division of Audit at (303)757-9979.
It’s been more than five years since the SBA updated the revenue size standards for small businesses. The SBA cited inflation as the reason for the adjustments. A total of 476 industrial categories have been revised and the new small business size standards range between $5.5M and $38.5M. Although the upper end is higher, the DBE Program still has a revenue size standard cap of $22.5M.
Beginning July 1, 2014, all consultants (primes and subs) that wish to be prequalified to do business with CDOT will be required to have a Master Pricing Agreement (MPA). As part of the MPA, consultant firms will be required to have an audited indirect cost rate. CDOT may establish exceptions to the audited indirect cost rate for firms below a certain threshold amount of business with CDOT. For more information on these requirements, please click here.
So, what does this mean to you? If you're an architect, engineer, or other highway design professional wanting to compete for CDOT consultant projects, you'll need to have an independent CPA audit your financials every year to determine your indirect rate and ensure Federal Acquisition Regulation (FAR) compliance.
For most firms, this requires; developing internal controls for critical areas such as labor charging and compensation, setting up a chart of accounts to properly segregate unallowable costs, and performing periodic monitoring activities to support your internal control system.
The CDOT Specifications Committee recently created new special provisions and proposed revisions to existing special provisions. Highlights of recent changes and proposed updates include:
- Revision of Sections 625.13, 105.13(a) and 105.13(b): This update changes the language in these sections of the spec to increase the hourly "not to exceed" rate from $100 per hour to $150 per hour, as the old rate was out-of-date and did not reflect current market rates. The new rate is not a set rate, but a "not to exceed" rate. The actual rate must still be negotiated. The new rate will be reviewed every 3 years to ensure it captures the market rate. This change is now if effect.
- Revision of Section 603.09 Backfilling: Revisions to this section are currently under review. The proposed update would discontinue deflection testing for concrete pipe, but continue to require it for flexible pipe (including clay, metal and plastic pipe). Comment period open until 6/30/14.
- Revision of Sections 603, 624, 705, 707, and 712 Drainage Pipe: Revisions to this section are currently under review. Changes are proposed to include use of polypropylene pipe and aluminized corrugated steel pipe type 2. Comment period open until 6/30/14.
You may order a copy of the 2011 Standard Specifications from CDOT or visit a Connect2DOT Program location. For more information on all CDOT specification updates click here.
On July 7, 2014, competitive bid opportunities (goods, services & construction notices) for State Agencies (including CDOT) and State Institutions of Higher Education will be published on the new Colorado Vendor Self Service (ColoradoVSS) website. The transition is part of an extensive upgrade by the Colorado State Purchasing Office to modernize the portal and integrate it with the State's new financial system.
No new solicitations will be posted on ColoradoBIDS after June 30. However, solicitations will be active for an undetermined time in both ColoradoBIDS and ColoradoVSS. Although email notifications will be enabled in both systems, we recommend checking both websites to ensure you don't miss any potential contracting opportunities.
Have you ever spent hours searching bidding websites trying to find RFP's that fit for your business? Do you hit the refresh button on CDOT's bidding website to make sure you don't miss a good opportunity? Well, now you have an assistant to help save you time and target your business development efforts.
The CDOT Bid Matching Service (BMS) makes it easier for businesses to find relevant CDOT opportunities by sending a notification of construction projects when bid items match the company's NAICS code. Simply register online, select the NAICS codes that interest you, and start receiving emails each week with a list of newly advertised CDOT projects that match your NAICS. You can use the lists to narrow down your search and focus in on project opportunities that are right for your business.
Sign up today and start bidding tomorrow!
CDOT Region Five’s Alamosa Engineering Residency has completed its first restricted Emerging Small Business (ESB) construction contract! Through the regular bidding process small businesses who meet ESB criteria set by CDOT are able to complete for contracts directly with CDOT. This is the third project completed by an ESB in CDOT Region Five.
Medved Global, Inc. of the southwestern part of the state was awarded this contract. Jason Velasquez, the Project Manager, said this of the prime contractor’s work: “They were really good to work with, really responsive.” He also said that they finished “way ahead of schedule.” The project was slated for completion in 55 days. They finished it in 19.
Working with contractors from this region of the state is a benefit to the local communities. It establishes them as a viable option for business and they perform a commercially useful function. It is the foundation of small business – we all benefit. There is an increasing need to certify more emerging small businesses (ESB) and disadvantaged business enterprises (DBE). For more information about DBE and ESB opportunities in Region Five, please contact Mónica C. Vialpando at 719-587-6589. Click here to find out more about ESB and DBE certifications.
The CDOT Specifications Committee met on March 27, 2014 to discuss updates and changes to construction specifications. Click here for more information on all CDOT specification updates.
- Revision of Section 102 Project Plans and Other Data: this spec change will give the Resident Engineer the tools to provide LANDXML electronic files while a project in under AD, if he feels the earthwork aspects of the work are complicated or large enough to warrant giving electronic documents to contractors to assist with bidding.
- Revision of Sections 518.09, 518.10, & 518.13 Manufacturer’s Representative Requirement: These sections were updated to reflect the new requirement that Manufacturer’s representative be present at all installations of bridge expansion devices and during watertight integrity testing. This representative’s cost shall be included in the work.
- Revision of Sections 105, 105.07: Changes to pavement smoothness requirements
- Revision of Section 601 QC Testing Requirements of Structural Concrete: This section clarified that the contractor shall provide QC testing for concrete on all 601 items and established a schedule and criteria for testing.
- Revision of Section 703 Mineral Filler: This change updates asphalt mineral filler requirements and requires the contractor to test alternate mineral filler at a set frequency.
This year, you're going see more CDOT bids going online. Why? Because CDOT successfully used the Bid Express online bidding system for highway construction projects last year and they're looking to move completely online soon. Using the web-based bidding system resulted in numerous benefits from saving paper to expediting accurate and timely prime contractor bids.
Disadvantaged Business Enterprise (DBE) and Emerging Small Business (ESB) firms may apply for a FREE account to find prime contractor requests for quotes, submit unsolicited sub-quotes, search for project opportunities by keyword, download/print project plan sheets, conduct bid tab analysis, and more. This offer is worth nearly $2,500 per year!
Click here if you are interested in applying or renewing your Bid Express account. Please check the eligibility criteria and complete the online application/renewal. Your application will be reviewed and you will receive an email notice of approval or denial within 14 days.
Effective Thursday, December 26, 2013, CDOT issued a Revised Standard Special Provision that includes new Disadvantaged Business Enterprise (DBE) requirements on CDOT construction projects. The new DBE specification will apply to projects having bid openings on or after January 23, 2014. Changes include new guidelines for prime contractors using DBE firms on projects and new forms for submission as part of contract compliance. The CDOT Construction Specifications web page has been updated to reflect the issuance of these special provisions (listed under the December 26, 2014 heading).
CDOT has scheduled three informational webinars in January to provide an overview of changes and instruction on how to complete new required forms. This information will also be provided at an upcoming CDOT Contract Management and Compliance workshop being held in Denver, Grand Junction, and Alamosa.
A “Listening Session” scheduled by US DOT seeking comments on proposed changes to the Disadvantaged Business Enterprise (DBE) regulations that apply to the Federal-aid highway, transit and aviation programs has been rescheduled for Thursday, December 5, 2013 from 9:00AM - 3:00PM MST. The comment period for the NPRM is reopened and extended to December 26, 2013.
The “Listening Session” was originally set for Oct. 9 but cancelled due to the government shutdown. This initiative was undertaken after comments were received on the 75-page proposal which called into question the real impact of the proposed changes. As a result, DOT has determined that this rulemaking is a “significant” rule and therefore a cost-benefit analysis is necessary before moving forward. DOT’s “Listening Session” and comment period extension were scheduled to provide further input on the “specific, quantifiable costs and benefits” that would result from the proposed changes.
Click here for more information.
CDOT is hosting a telephone town hall at 7 p.m. Thursday, Oct. 10 for members of the public to learn more about efforts currently underway to repair US 34 from Estes Park to Loveland. Construction crews are working from both sides of the project to provide a temporary roadway connecting the two communities by December 1, 2013.The town hall will last for one hour and include a panel of representatives from CDOT, Larimer County and Kiewit Construction. A representative with the Federal Emergency Management Agency (FEMA) will also be on hand to answer any questions callers might have about federal assistance. Along with listening to the panelists talk about the project, town hall participants will have the opportunity to answer periodic polling questions using their phone keypad and ask questions of the panelists.
Anyone can participate in the town hall by calling 877-229-8493 at 7 p.m. and entering access number 112034. Registered voters living in Estes Park, Loveland and communities throughout the Big Thompson Canyon will receive a call directly at 7 p.m. asking if they want to participate.
An audio file of the town hall will be posted to CDOT’s website at www.coloradodot.info/travel/floodinfoupdates for those who are unable to participate.
On Sept. 23, CDOT selected Kiewit Infrastructure Co., to conduct temporary repairs along US 34 through the Big Thompson Canyon as part of a plan to restore mobility on some of the state’s most heavily damaged roadways.
For additional project information, call 800-536-4403 or email firstname.lastname@example.org. Information on all highway repairs projects can also be found at www.facebook.com/coloradodot.
CDOT has selected contractors to address the following emergency flooding corridors and these prime contractors will be procuring the services necessary to expedite repair and reconstruction in their designated corridors. Please contact the primes directly for subcontracting opportunities. Click here for a list addresses and phone numbers.
- US 34 between Glade Road and Estes Park: Kiewit Infrastructure Co.
- State Highway (SH) 7 between Lyons and Raymond: Skanska USA Civil West and Ralph L. Wadsworth Construction
- Highways East of I-25: Lawrence Construction Co. and URS Corporation
- SH 72 between SH 93 and SH 119: Lawrence Construction Co.
- US 34 between Glade Road and the Dam Store: Coulson Excavating Co.
- US 34 between Greeley and Kersey: Zak Dirt, Inc.
- US 34 Business between 20th Street to US 34 Mainline in Greeley: Connell Resources, Inc.
- US 36 between Lyons and Estes Park: National Guard
- US 36 south of SH 66: Structures, Inc.
- US 36 near Left Hand Canyon Road: American West Construction, LLC
- SH 14 between Ted’s Place and Cameron Pass: American Civil Constructors, Inc.
- SH 39 between Goodrich and I-76 and SH 144 between US 34 and Weldona: Mountain Constructors, Inc.
- SH 71 near Snyder: Castle Rock Construction Co.
- SH 119 between Boulder and Nederland: SEMA Construction, Inc.
- SH 257 between SH 60 in Milliken to US 34: TLM Constructors
The recent flooding along the Colorado Front Range has caused massive devastation and damage to the state highway, bridge, and roadway system. Small business contractors have an opportunity to help restore communities and facilitate safe travel for the public in areas hard hit by flood waters.
CDOT has an emergency maintenance procedure to expedite support from the contracting community so resources and equipment can be mobilized quickly. Regional Project Engineers and Environmental Managers can contract directly with businesses without going through a formal bidding process. That means they are making calls to contractors to help but they need to know about you to call you!
If you're interested in assisting with cleanup, restoration, or rebuilding efforts, please take the following steps:
- Review the CDOT Emergency Maintenance Procedure document to understand how services are obtained by CDOT.
- Contact Prime Contractors that have been selected by CDOT to provide reconstruction support in various corridors.
- Check the Bidding section of the CDOT website for upcoming and awarded emergency flooding solicitations.
- Register for Colorado BIDS to receive notices of CDOT projects.
- Contact Key Individuals and Project Managers in the affected areas (primarily CDOT Region 4) to make them aware of your services and availability.
- Contact CDOT Environmental Planners and Managers in the affected areas to see if they need support.
- Contact the Regional Civil Rights Manager in the affected areas for more information about potential emergency maintenance needs.
- Get Prequalified by CDOT to work as a prime contractor if there are project opportunities you can bid on directly.
A new group has been put together at CDOT to focus on rebuilding damaged parts of Colorado’s highway system. The CDOT Infrastructure Recovery Force (IR Force) will be responsible for clearing, repairing and reconstructing as many components of the damaged state highway system as possible by December 1. The group will also provide coordination and assistance to local government in re-establishing critical links to local roads, bridges, water, sewer, power and communications.
The mission will focus on two areas:
- Response: Including debris clearing, temporary road building and portable bridges. The work will be conducted by CDOT staff, emergency contractors and National Guard where possible. This work will be conducted in the next few months.
- Recovery: Including more traditional infrastructure construction which will occur over the next year to establish permanent roadways and bridges.
CDOT has published a draft Disadvantaged Business Enterprise (DBE) Goal Setting Methodology for Federal Transit Administration (FTA) assisted contracts for Federal Fiscal Years (FFY) 2014 - 2016. CDOT is proposing an overall annual DBE goal of 1.26 percent for FTA-funded projects.
CDOT’s Division of Transit and Rail (DTR) receives, distributes, and oversees the use of federal funds received by FTA. Most DTR FTA funds are granted to transit providers in rural areas. These grantees (or subrecipients) then contract for goods and services creating indirect FTA-assisted contracting opportunities for DBE firms.
The overall annual FTA DBE goal and a description of the goal setting methodology are currently available for review and comment. Comments will be accepted in writing until July 18, 2013. Please submit your comments via email to email@example.com.
Click here to download a PDF version of the document.
Hard copies will be available for inspection during normal business hours until July 3, 2013 at the following location:
CDOT Civil Rights and Business Resource Center
4201 E. Arkansas Ave.
CDOT is hosting a joint Pre-Bid Conference and Networking Session for two significant highway construction projects on July 9, 2013:
Finally, a one-stop website that provides small businesses with all of the news, information, and resources needed to compete in the Colorado transportation industry. On this site you will find valuable information about how to do business with CDOT and other state and local transportation agencies. Resources have been collected from various sources and organized into one centralized location. These include:
- Who, what, where, and how CDOT purchases services from small businesses
- Small business certifications at the federal, state, and local levels
- CDOT project news and upcoming opportunities
- Subcontracting how to's and resources
- Finding prime contractors and networking opportunities
- Key industry contacts
- Industry training and event opportunities
- Bid matching services
Think of us as your personal "Siri" for all things transportation business related in Colorado. If you can't find it here, let us know and we'll track it down for you and add it to the website. We look forward to providing you with the best and most up-to-date information on the industry that you can find in one place.