News and Announcements
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Beginning July 1, 2014, all consultants (primes and subs) that wish to be prequalified to do business with CDOT will be required to have a Master Pricing Agreement (MPA). As part of the MPA, consultant firms will be required to have an audited indirect cost rate. CDOT may establish exceptions to the audited indirect cost rate for firms below a certain threshold amount of business with CDOT. For more information on these requirements, please click here.
So, what does this mean to you? If you're an architect, engineer, or other highway design professional wanting to compete for CDOT consultant projects, you'll need to have an independent CPA audit your financials every year to determine your indirect rate and ensure Federal Acquisition Regulation (FAR) compliance.
For most firms, this requires; developing internal controls for critical areas such as labor charging and compensation, setting up a chart of accounts to properly segregate unallowable costs, and performing periodic monitoring activities to support your internal control system.
The CDOT Specifications Committee recently created new special provisions and proposed revisions to existing special provisions. Highlights of recent changes and proposed updates include:
- Revision of Sections 625.13, 105.13(a) and 105.13(b): This update changes the language in these sections of the spec to increase the hourly "not to exceed" rate from $100 per hour to $150 per hour, as the old rate was out-of-date and did not reflect current market rates. The new rate is not a set rate, but a "not to exceed" rate. The actual rate must still be negotiated. The new rate will be reviewed every 3 years to ensure it captures the market rate. This change is now if effect.
- Revision of Section 603.09 Backfilling: Revisions to this section are currently under review. The proposed update would discontinue deflection testing for concrete pipe, but continue to require it for flexible pipe (including clay, metal and plastic pipe). Comment period open until 6/30/14.
- Revision of Sections 603, 624, 705, 707, and 712 Drainage Pipe: Revisions to this section are currently under review. Changes are proposed to include use of polypropylene pipe and aluminized corrugated steel pipe type 2. Comment period open until 6/30/14.
You may order a copy of the 2011 Standard Specifications from CDOT or visit a Connect2DOT Program location. For more information on all CDOT specification updates click here.
On July 7, 2014, competitive bid opportunities (goods, services & construction notices) for State Agencies (including CDOT) and State Institutions of Higher Education will be published on the new Colorado Vendor Self Service (ColoradoVSS) website. The transition is part of an extensive upgrade by the Colorado State Purchasing Office to modernize the portal and integrate it with the State's new financial system.
No new solicitations will be posted on ColoradoBIDS after June 30. However, solicitations will be active for an undetermined time in both ColoradoBIDS and ColoradoVSS. Although email notifications will be enabled in both systems, we recommend checking both websites to ensure you don't miss any potential contracting opportunities.
Have you ever spent hours searching bidding websites trying to find RFP's that fit for your business? Do you hit the refresh button on CDOT's bidding website to make sure you don't miss a good opportunity? Well, now you have an assistant to help save you time and target your business development efforts.
The CDOT Bid Matching Service (BMS) makes it easier for businesses to find relevant CDOT opportunities by sending a notification of construction projects when bid items match the company's NAICS code. Simply register online, select the NAICS codes that interest you, and start receiving emails each week with a list of newly advertised CDOT projects that match your NAICS. You can use the lists to narrow down your search and focus in on project opportunities that are right for your business.
Sign up today and start bidding tomorrow!
CDOT Region Five’s Alamosa Engineering Residency has completed its first restricted Emerging Small Business (ESB) construction contract! Through the regular bidding process small businesses who meet ESB criteria set by CDOT are able to complete for contracts directly with CDOT. This is the third project completed by an ESB in CDOT Region Five.
Medved Global, Inc. of the southwestern part of the state was awarded this contract. Jason Velasquez, the Project Manager, said this of the prime contractor’s work: “They were really good to work with, really responsive.” He also said that they finished “way ahead of schedule.” The project was slated for completion in 55 days. They finished it in 19.
Working with contractors from this region of the state is a benefit to the local communities. It establishes them as a viable option for business and they perform a commercially useful function. It is the foundation of small business – we all benefit. There is an increasing need to certify more emerging small businesses (ESB) and disadvantaged business enterprises (DBE). For more information about DBE and ESB opportunities in Region Five, please contact Mónica C. Vialpando at 719-587-6589. Click here to find out more about ESB and DBE certifications.
The CDOT Specifications Committee met on March 27, 2014 to discuss updates and changes to construction specifications. Click here for more information on all CDOT specification updates.
- Revision of Section 102 Project Plans and Other Data: this spec change will give the Resident Engineer the tools to provide LANDXML electronic files while a project in under AD, if he feels the earthwork aspects of the work are complicated or large enough to warrant giving electronic documents to contractors to assist with bidding.
- Revision of Sections 518.09, 518.10, & 518.13 Manufacturer’s Representative Requirement: These sections were updated to reflect the new requirement that Manufacturer’s representative be present at all installations of bridge expansion devices and during watertight integrity testing. This representative’s cost shall be included in the work.
- Revision of Sections 105, 105.07: Changes to pavement smoothness requirements
- Revision of Section 601 QC Testing Requirements of Structural Concrete: This section clarified that the contractor shall provide QC testing for concrete on all 601 items and established a schedule and criteria for testing.
- Revision of Section 703 Mineral Filler: This change updates asphalt mineral filler requirements and requires the contractor to test alternate mineral filler at a set frequency.
This year, you're going see more CDOT bids going online. Why? Because CDOT successfully used the Bid Express online bidding system for highway construction projects last year and they're looking to move completely online soon. Using the web-based bidding system resulted in numerous benefits from saving paper to expediting accurate and timely prime contractor bids.
Disadvantaged Business Enterprise (DBE) and Emerging Small Business (ESB) firms may apply for a FREE account to find prime contractor requests for quotes, submit unsolicited sub-quotes, search for project opportunities by keyword, download/print project plan sheets, conduct bid tab analysis, and more. This offer is worth nearly $2,500 per year!
Click here if you are interested in applying or renewing your Bid Express account. Please check the eligibility criteria and complete the online application/renewal. Your application will be reviewed and you will receive an email notice of approval or denial within 14 days.
Effective Thursday, December 26, 2013, CDOT issued a Revised Standard Special Provision that includes new Disadvantaged Business Enterprise (DBE) requirements on CDOT construction projects. The new DBE specification will apply to projects having bid openings on or after January 23, 2014. Changes include new guidelines for prime contractors using DBE firms on projects and new forms for submission as part of contract compliance. The CDOT Construction Specifications web page has been updated to reflect the issuance of these special provisions (listed under the December 26, 2014 heading).
CDOT has scheduled three informational webinars in January to provide an overview of changes and instruction on how to complete new required forms. This information will also be provided at an upcoming CDOT Contract Management and Compliance workshop being held in Denver, Grand Junction, and Alamosa.
A “Listening Session” scheduled by US DOT seeking comments on proposed changes to the Disadvantaged Business Enterprise (DBE) regulations that apply to the Federal-aid highway, transit and aviation programs has been rescheduled for Thursday, December 5, 2013 from 9:00AM - 3:00PM MST. The comment period for the NPRM is reopened and extended to December 26, 2013.
The “Listening Session” was originally set for Oct. 9 but cancelled due to the government shutdown. This initiative was undertaken after comments were received on the 75-page proposal which called into question the real impact of the proposed changes. As a result, DOT has determined that this rulemaking is a “significant” rule and therefore a cost-benefit analysis is necessary before moving forward. DOT’s “Listening Session” and comment period extension were scheduled to provide further input on the “specific, quantifiable costs and benefits” that would result from the proposed changes.
Click here for more information.
CDOT is hosting a telephone town hall at 7 p.m. Thursday, Oct. 10 for members of the public to learn more about efforts currently underway to repair US 34 from Estes Park to Loveland. Construction crews are working from both sides of the project to provide a temporary roadway connecting the two communities by December 1, 2013.The town hall will last for one hour and include a panel of representatives from CDOT, Larimer County and Kiewit Construction. A representative with the Federal Emergency Management Agency (FEMA) will also be on hand to answer any questions callers might have about federal assistance. Along with listening to the panelists talk about the project, town hall participants will have the opportunity to answer periodic polling questions using their phone keypad and ask questions of the panelists.
Anyone can participate in the town hall by calling 877-229-8493 at 7 p.m. and entering access number 112034. Registered voters living in Estes Park, Loveland and communities throughout the Big Thompson Canyon will receive a call directly at 7 p.m. asking if they want to participate.
An audio file of the town hall will be posted to CDOT’s website at www.coloradodot.info/travel/floodinfoupdates for those who are unable to participate.
On Sept. 23, CDOT selected Kiewit Infrastructure Co., to conduct temporary repairs along US 34 through the Big Thompson Canyon as part of a plan to restore mobility on some of the state’s most heavily damaged roadways.
For additional project information, call 800-536-4403 or email email@example.com. Information on all highway repairs projects can also be found at www.facebook.com/coloradodot.
CDOT has selected contractors to address the following emergency flooding corridors and these prime contractors will be procuring the services necessary to expedite repair and reconstruction in their designated corridors. Please contact the primes directly for subcontracting opportunities. Click here for a list addresses and phone numbers.
- US 34 between Glade Road and Estes Park: Kiewit Infrastructure Co.
- State Highway (SH) 7 between Lyons and Raymond: Skanska USA Civil West and Ralph L. Wadsworth Construction
- Highways East of I-25: Lawrence Construction Co. and URS Corporation
- SH 72 between SH 93 and SH 119: Lawrence Construction Co.
- US 34 between Glade Road and the Dam Store: Coulson Excavating Co.
- US 34 between Greeley and Kersey: Zak Dirt, Inc.
- US 34 Business between 20th Street to US 34 Mainline in Greeley: Connell Resources, Inc.
- US 36 between Lyons and Estes Park: National Guard
- US 36 south of SH 66: Structures, Inc.
- US 36 near Left Hand Canyon Road: American West Construction, LLC
- SH 14 between Ted’s Place and Cameron Pass: American Civil Constructors, Inc.
- SH 39 between Goodrich and I-76 and SH 144 between US 34 and Weldona: Mountain Constructors, Inc.
- SH 71 near Snyder: Castle Rock Construction Co.
- SH 119 between Boulder and Nederland: SEMA Construction, Inc.
- SH 257 between SH 60 in Milliken to US 34: TLM Constructors
The recent flooding along the Colorado Front Range has caused massive devastation and damage to the state highway, bridge, and roadway system. Small business contractors have an opportunity to help restore communities and facilitate safe travel for the public in areas hard hit by flood waters.
CDOT has an emergency maintenance procedure to expedite support from the contracting community so resources and equipment can be mobilized quickly. Regional Project Engineers and Environmental Managers can contract directly with businesses without going through a formal bidding process. That means they are making calls to contractors to help but they need to know about you to call you!
If you're interested in assisting with cleanup, restoration, or rebuilding efforts, please take the following steps:
- Review the CDOT Emergency Maintenance Procedure document to understand how services are obtained by CDOT.
- Contact Prime Contractors that have been selected by CDOT to provide reconstruction support in various corridors.
- Check the Bidding section of the CDOT website for upcoming and awarded emergency flooding solicitations.
- Register for Colorado BIDS to receive notices of CDOT projects.
- Contact Key Individuals and Project Managers in the affected areas (primarily CDOT Region 4) to make them aware of your services and availability.
- Contact CDOT Environmental Planners and Managers in the affected areas to see if they need support.
- Contact the Regional Civil Rights Manager in the affected areas for more information about potential emergency maintenance needs.
- Get Prequalified by CDOT to work as a prime contractor if there are project opportunities you can bid on directly.
A new group has been put together at CDOT to focus on rebuilding damaged parts of Colorado’s highway system. The CDOT Infrastructure Recovery Force (IR Force) will be responsible for clearing, repairing and reconstructing as many components of the damaged state highway system as possible by December 1. The group will also provide coordination and assistance to local government in re-establishing critical links to local roads, bridges, water, sewer, power and communications.
The mission will focus on two areas:
- Response: Including debris clearing, temporary road building and portable bridges. The work will be conducted by CDOT staff, emergency contractors and National Guard where possible. This work will be conducted in the next few months.
- Recovery: Including more traditional infrastructure construction which will occur over the next year to establish permanent roadways and bridges.
CDOT has published a draft Disadvantaged Business Enterprise (DBE) Goal Setting Methodology for Federal Transit Administration (FTA) assisted contracts for Federal Fiscal Years (FFY) 2014 - 2016. CDOT is proposing an overall annual DBE goal of 1.26 percent for FTA-funded projects.
CDOT’s Division of Transit and Rail (DTR) receives, distributes, and oversees the use of federal funds received by FTA. Most DTR FTA funds are granted to transit providers in rural areas. These grantees (or subrecipients) then contract for goods and services creating indirect FTA-assisted contracting opportunities for DBE firms.
The overall annual FTA DBE goal and a description of the goal setting methodology are currently available for review and comment. Comments will be accepted in writing until July 18, 2013. Please submit your comments via email to firstname.lastname@example.org.
Click here to download a PDF version of the document.
Hard copies will be available for inspection during normal business hours until July 3, 2013 at the following location:
CDOT Civil Rights and Business Resource Center
4201 E. Arkansas Ave.
CDOT is hosting a joint Pre-Bid Conference and Networking Session for two significant highway construction projects on July 9, 2013:
Finally, a one-stop website that provides small businesses with all of the news, information, and resources needed to compete in the Colorado transportation industry. On this site you will find valuable information about how to do business with CDOT and other state and local transportation agencies. Resources have been collected from various sources and organized into one centralized location. These include:
- Who, what, where, and how CDOT purchases services from small businesses
- Small business certifications at the federal, state, and local levels
- CDOT project news and upcoming opportunities
- Subcontracting how to's and resources
- Finding prime contractors and networking opportunities
- Key industry contacts
- Industry training and event opportunities
- Bid matching services
Think of us as your personal "Siri" for all things transportation business related in Colorado. If you can't find it here, let us know and we'll track it down for you and add it to the website. We look forward to providing you with the best and most up-to-date information on the industry that you can find in one place.