News and Announcements
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CDOT is planning to make changes to the construction specification and compliance process that will change the way contractors comply with various project requirements.
At the September 26th Construction Collaborative Forum, CDOT will be discussing these upcoming specification changes and provide an overview of the new online compliance systems. Specifically, staff will be discussing oversight of commercially useful function, terminations and substitutions, the submissions of commitments, and payment tracking.
Process changes will involve new online compliance systems, B2G and LCPtracker.
The information is relevant to both prime and subcontractors so please plan to attend for an early preview of what's to come. The meeting will be simulcast online, however, you are encouraged to attend in person to ensure you can fully participate in the discussion and hear all comments. Please register for one of the following formats:
As the Central 70 project enters the final stages, several important milestones remain. The next critical step is for the Federal Highway Administration to issue a Record of Decision (ROD), which concludes the 13 year environmental study process. The ROD is now scheduled to be signed in winter 2017. This new schedule allows CDOT additional time to address comments received on the Final Environmental Impact Statement. The timing for selecting a contractor and beginning construction will be moved out as well to follow the revised ROD timing. Construction is expected to begin in 2018.
At the end of July, CDOT launched new requirements for Professional Services (design, engineering, architecture, etc.) consultant contracts related to small business participation, tracking, and payment. Since that time, consultants have been required to comply with the new requirements when submitting a Statement of Interest (SOI) and performing on CDOT contracts.
- Calculate evaluation points for your DBE/ESB team members
- Maximize small business incentive points in your SOI
- Use CDOT's B2G system to track small business participation and
- Submit your plan for small business partcipation
It's here! The I-25 Expansion Project is on a fast track to development. In anticipation of the release of the solicitation, CDOT is hosting a Prime Contractor and DBE Meet and Greet on October 11, 2016. The Meet and Greet will provide prime contractors, Disadvantaged Business Enterprises (DBE), Emerging Small Business (ESB), and other small business subcontractors the opportunity to learn more about the proposed project and to network with interested firms. There will be DBE and On-the-Job-Training (OJT) goals set for the project. This is a great opportunity to get a head start on identifying subs and start forming teams.
The scope of the project will include expanding and improving the I-25 corridor between SH 14 (Mulberry Street) in Fort Collins and SH 402 (south Loveland). Plans include adding a tolled/HOV express lane in each direction for 14 miles, making necessary bridge repairs, and constructing other transit, pedestrian and cycle improvements.
For Prime Contractors: The Meet and Greet session is MANDATORY for prime contractors intending to bid on the project. Interested firms must click here to RSVP by October 10, 2016 and indicate their interest in hosting a table at the networking session.
For Small Businesses: The session is VOLUNTARY for DBE, ESB and other small businesses interested in potential subcontracting opportunities. Please click here to RSVP so we can plan for your attendance.
Effective September 1, 2016, the CDOT Engineering Contracts Program is implementing the use of an “Appendix J Process” which will reimburse consultants for gaps in salary rates resulting from pay raises (and ultimately costs incurred) that went into effect prior to the renewal of their respective Master Pricing Agreement. This is an interim process to address qualified situations dating back as far as January 1, 2016. Future and more streamlined processes are under evaluation but there was an urgent need to address the current calendar year before Task Orders begin to expire.
To assist with his process, CDOT is hosting a training session for all Professional Services consultants that currently have or are interested in obtaining a Master Price Agreement with CDOT. The purpose of this training is to provide guidance on how to request reimbursement for Architectural and Engineering (A/E) salary increase expenses for the period from when salary increases are first incurred and when the Master Pricing Agreement (MPA) is renewed (signed).
The classes will be held at the Denver Metro SBDC, 1445 Market St., Denver. Please click on a date below to register. All sessions will contain the same information so you only need to register for one.
CDOT, along with officials from various levels of government, recently celebrated the groundbreaking of the C-470 Express Lanes project aimed at "increasing mobility and user choice" for Denver metro motorists. The $276 million project will add express lanes on a 12.5mile section of Colorado 470 between Interstate 25 and Wadsworth Boulevard. It also will include full reconstruction of existing pavement, auxiliary lanes at certain locations, ramp improvements, realignment of substandard curves, bridge widening, bridge placement over the South Platte River and the installation of intelligent transportation system components and tolling equipment.
Flatiron/AECOM is leading the design build project and expects to complete construction by the spring of 2019. Small business should contact the prime team to learn about potential subcontracting opportunities through the project. Click here to learn more.
CDOT recently completed a successful pilot of LCPtracker, the program selected by CDOT to manage and track certified payrolls. Although there were challenges along the way, CDOT and the pilot group of prime contractors, subcontractors, and other project personnel were able to learn about and work within the system. Users were able to enter certified payroll information and the system performed a variety of validation checks to ensure the data was entered correctly.
It has taken a while for CDOT to execute an electronic payroll system, but it is something that has been much desired, as payrolls can be quite complicated. The pilot focused on testing the integration of and compliance with state and federal laws, entering use cases for both prime contractors and subcontractors, and ensuring current procedures are accommodated in the new structure. Through hard work and dedication by all of those involved, CDOT is now ready to move to the next phase of implementation.
CDOT will reevaluate and make minor modifications based upon the pilot. The goal is to implement the new system on all projects after the end of the year. Currently, contractors on projects that are involved with LCPtracker will continue to turn in payrolls electronically, just as they have for the past few weeks. At a later date, LCPtracker will move the data from the pilot environment to a more permanent database. This will be a seamless transition for both CDOT and contractors. A new specification and construction bulletin will be released later this fall that will outline the use of LCPtracker and associated processes. More information and training will be coming this fall.
CDOT now requires an Affidavit of Small Business Participation to be submitted with the Statement of Interest when proposing on CDOT Professional Services contracts. DBE/ESB certification certificates, letters of acceptance, and CDOT forms 1330 and 1331 are no longer required to be submitted.
The Affidavit of Small Business Participation affirms the proposer's commitment to making good faith efforts to meet the contract goal set on the contract. It will also provide the opportunity for proposers to make small business promises, called "small business targets", to earn incentive points on their proposal. Small business incentive points will be awarded in evaluation of the Affidavit of Small Business Participation and will be enforced like a contract goal. Prime consultants must make good faith efforts to meet the contract goal and small business targets, if any, on each task order and on the overall contract.
CDOT selects the most qualified firm or team by using a scoring point system that generally allocates up to 100 points across various evaluation criteria. Small business incentive points account for 10 points (or 10%) of the total. CDOT also has new prompt payment and compliance requirements for professional services contracts.
Prime consultants are required to pay subs within 7 days of payment by CDOT or within 90 days after the submission of a complete invoice by a sub, whichever is less. Prime consultants are required to submit participation and prompt pay information in a new software called B2G. B2G will allow prime consultants, CDOT Civil Rights staff, and CDOT Engineers to better track participation on projects. A video summary of these new requirements can be viewed by clicking here. Additional resources can be found at the links below:
CDOT is collaborating with the Colorado Contractors Association (CCA) and the American Council of Engineering Companies (ACEC) on a new era of partnering which is themed "Project First". At the agency level, as well as the project level, CDOT is working to improve how partnering can better serve transportation projects statewide. CDOT and CCA have developed a Charter which includes a commitment "to advancing a culture of collaboration that focuses on "project first" solutions wherever possible. This will be achieved through a partnering strategy designed to foster mutual professional trust."
Project First also includes a joint training effort in which both CDOT and contractors will jointly attend workshops that promote successful project implementation. An Identification and Tracking Log was also developed that enables project staff to proactively identify issues and meaningfully address and track them quickly. Several pilot projects have been selected to participate in the program and a list of partnering facilitators is available on CDOT's Project First website.
CDOT recently announced the future intended location for the new CDOT Headquarters and Region 1 offices in Denver. A site was selected south of Colfax Ave. near the Mile High Stadium. CDOT plans to construct new office buildings on the property. The location is across from an existing RTD transit station and close to the South Platte bike trail.
A purchase and sale agreement is currently in the works with the Metro Stadium District and the Denver Broncos. The Transportation Commission plans to review the final Guaranteed Maximum Price for the new buildings on August 18, 2106 and make a determination about moving forward with the plan. If approved, CDOT anticipates moving into the new Headquarters/Region 1 building in early 2018.
The search for a new location started several years ago using criteria outlined in a summary report that included; being within a 5 mile radius of the State Capitol, located within walking distance to light rail, new/improved facility for 21st century, enhanced service delivery to the public, increased efficiency/higher quality work experience for CDOT employees, high visibility to the public, easy access to major highways, and adequate surface parking. The selected location is a good match and will also serve as a catalyst for redevelopment of the Sun Valley neighborhood which is being targeted by outside planners for a green transformation into a model, sustainable "eco district."
CDOT's Chief Engineer, Josh Laipply, recently announced that the Work Load Factor (WLF), which is another criteria used in the evaluation of professional services proposals, has been removed from the evaluation process pending further evaluation.
In a memo released on August 3, 2016, Mr. Laipply wrote; "WLF as applied to the scoring and selection process for professional services contracts, has been a topic of recent discussions among CDOT management and with consultant industry leaders. While being mindful that the WLF provides compliance with the distribution requirements of the MiniBrooks Act, I recognize the consultant landscape may warrant consideration of other means to accomplish desired levels of contracting distribution."
A team of representatives from the CDOT Division of Project Support, Engineering Contracts, Project Engineers, and industry partner ACEC have been tasked with evaluating the applicability and potential process changes around WLF. In the interim, the application of WLF to CDOT's contracting process is suspended. All other elements of the solicitation and selection process are unaffected. Be sure to check CDOT's Consultant Management website for updates related to this change.
An estimated $235 million expansion of North I-25 is now on the horizon after the US DOT awarded a $15 million Transportation Investment Generating Economic Recovery (TIGER) grant to help expand and improve the I-25 corridor between Fort Collins and Loveland. The grant will help add a tolled/HOV express lane in each direction for 14 miles and make necessary bridge repairs in the corridor. Plans also include transit, pedestrian and cycle improvements that will connect Northern Colorado to the Denver metro area.
The grant funding, added to previously earmarked funds, as well as another $25 million pooled by local communities, means that CDOT may be able to break ground as early as next fall. This is great news not only for local communities and commuters traveling that stretch of congested highway, but also for contractors that will have the opportunity to help build the project. CDOT and state officials weren't expecting to be able to move forward on the project for another 14 years and it would most likely have been in smaller segments.
With this award, CDOT is pushing ahead and has already started working on preliminary designs with plans to have construction completed within a five year period. Stay tuned for more information about the timeline and competitive bidding process for this project!
CDOT has kicked off Together We Go, a series of conversations with the public. Together We Go is an on-going conversation about transportation with the citizens of Colorado. It allows everyone to take a look at what CDOT has accomplished so far to make sure we're all moving together in the right direction.This outreach effort will consist of a combination of:
- Telephone town halls starting this evening.
- Face-to-face meetings over the summer.
- Ongoing online and social media interaction.
CDOT has posted two new solicitations for Non Project Specific Construction Management, Inspection and Materials Testing contracts. These innovative consultant packages offer multiple opportunities for small professional service firms to participate as a prime consultant or on a team. Approximately 23 contracts will be awarded and many are accessible for small businesses. CDOT is encouraging DBE/ESB certified firms that are pre-qualified with Master Price Agreement to propose. Prime consultants must be able to self-perform at least 30% of the contract scope of work.The two solicitations are outlined below. Proposals are due on June 23, 2016. Firms can submit a proposal on both geographic areas as they are considered separate solicitations.
Front Range Solicitation:
- Nine $5 million three year NPS contracts with 15% DBE goal.
- Six $1 million three year NPS contract with no DBE goal.
- Five $5 million three year NPS contracts with 15% DBE goal.
- Three $1 million three year NPS contract with no DBE goal.
A pre-proposal conference will be held on June 9, 2016 for interested firms. The conference in not mandatory, but will be provided as an opportunity to ask questions related to the structure of the solicitation. Attendees will also have the opportunity to meet with other firms to discuss teaming. Registration is not required but seating is limited so come early!
Location: CDOT HQ 4201 E. Arkansas Denver CO, 80222 Room 225
Please click on the solicitation titles above for more information about the scopes of work and to obtain relevant contact information.
Recently, CDOT learned that an employee who had access to the CDOT Disadvantaged and Emerging Small Business database (which contains information consistent with federal requirements for this program) used some of that personal information for improper purposes. The employee is no longer with CDOT, and the case has been referred to the Colorado Bureau of Investigation (CBI).
While CDOT is currently only aware of a handful of firms impacted by this breach, they have reached out to every business in the DBE/ESB database to inform them and they are offering all of the businesses one year of free credit monitoring. CDOT is cooperating with CBI during its investigation, and they are conducting an internal investigation of procedures and policies to determine how to prevent this in the future.
Questions related to this issue should be directed to the CDOT Civil Rights and Business Resource Center (CRBRC) at (303) 757-9234.
CDOT will be upgrading its AASHTOWare Project Expedite system to a new application called AASHTOWare Project Bids. The first letting date for CDOT projects using AASHTOWare Project Bids will be March 31, 2016.
What is Project Expedite?
Many contractors who work with CDOT already use Expedite to produce a bid with an electronic bid file. When your bid is prepared using Expedite, you can use the Bid Express Secure Internet Bidding service to submit it over the Internet. CDOT moved to 100% online bidding in 2014. After March 31, 2016 contractors will need to utilize AASHTOWare Project Bids instead of Expedite to produce a bid with an electronic bid file.
What is different in Project Bids?
This system contains an updated interface, improved handling of attachments, and improved security. With this upgrade, you will experience:
- Improved error visibility when completing bids.
- One auto-updating bidding application for all agencies.
- Improved upload attachment functionality.
- Improved logging of bidder activity throughout the bidding process.
- Improved security with the use of X.509 certificates.
All prime contractors from any state who are bidding on CDOT construction projects will need to upgrade to the new software. If you are a subcontractor or CDOT sponsored Bid Express account holder, you do not need to upgrade and should continue to submit sub-quotes to primes using your normal process.
What is required to upgrade?
Prime bidders will need to download the new Project Bids software, obtain a new Digital ID, and submit a request to bid with CDOT. If you currently have an active Digital ID with CDOT in Bid Express, you will be reimbursed by the vendor, InfoTech, for the cost of creating the new Digital ID.
Where are further instructions?
An email with instructions was sent to all current CDOT bidders on February 29, 2016. If you did not receive this email, click here for detailed instructions or contact CDOT's Engineering Application team at email@example.com.
The Boulder SBDC is hosting a special series of workshops for professional services firms in the construction industry. In cooperation with Connect2DOT, this series is free to attend for qualified businesses. Industry experts including prime consultants, CPAs and CDOT Engineering Contracts staff, will share their knowledge about marketing, estimating, and getting prequalified. All workshops will be held at the Boulder Public Library from 9am - noon. Click on the titles below for descriptions and registration information.
- April 28: Marketing & Business Development for Engineering Firms
- May 26: Maximizing Indirect Cost Recovery
- June 23: CDOT Consultant Prequalification & Master Price Agreements
On February 23, CDOT released a second draft of the Request for Proposals to the short-listed teams vying for the developer role on the Central 70 (formerly I-70 East) project. Technical proposals are due December 15, 2016 and financial proposals are due February 28, 2017.
This draft outlines CDOT's expectations for small and disadvantaged business participation including DBE and ESB goals for design and construction. It also includes information about workforce development including an OJT goal for construction and the intent to have a local hiring element.
These topics will be the focus of the next CDOT Central 70 Subcontractor Webinar Series presented by the project team on March 22, 2016. Click here to register for the webinar and catch the conversation.
On February 18, the CDOT Division of Project Support issued a memo titled "Consultant Utilization for Design and Construction." This memo supersedes Policy Memo 23 and establishes the protocol for the use of consultant services for design and construction.
The directive discourages the use of the same engineering consultant for both final design and construction management. The memo states, "Construction Management or Engineering services on a project will be secured from consultants who have performed less than 20% of design services for the project. This applies to all CDOT projects, work by an entity using state or federal funds (e.g., Local Agency Projects), or work by an entity which directly affects a state highway."
The CDOT Chief Engineer has the authority to waive this policy for particular projects but a justification for waiver must be submitted for special consideration.
The Pikes Peak SBDC along with multiple instructors and industry guest speakers led 7 students through an intensive 10-week business planning course that resulted in huge gains for the following contractors:
- Raul Acosta, AA Forestry (DBE)
- Carla Barela, Cortez Construction (DBE)
- Daniel Cordova, Cortez Construction (DBE)
- Andy Jesik, Jesik Consulting (ESB in process)
- Robert Leverington, Leverington & Associates (ESB)
- Marsi Loving, DaroTech (DBE)
- Solomon Tuffa, Add Trucking (DBE in process)
The graduates gained valuable insights from financial partners, industry experts, prime contractors, and others during classroom, online, and panel presentations. We would like to thank CDOT staff, our panelists, and everyone who offered their time to support these superstar subcontractors. These firms are business savvy, building capacity, structured for growth, and poised to be the top subcontractors in southern Colorado!
CDOT is making great strides toward improving DBE and ESB opportunities on professional services contracts. At the first Professional Services Collaborative Forum held on January 14, CDOT gave an overview of proposed changes to DBE/ESB program requirements on professional services contracts. This included how DBE/ESB participation is scored on Statement of Interest proposals in the consultant selection process.
CDOT stated that the changes are intended to ensure compliance with the DBE regulation, increase competition, lower barriers to participation, keep the process simple, and standardize the process. More than 60 participants provided valuable feedback on the proposed changes.Key changes include:
- DBE goal will be pass/fail and therefore no points will be awarded for meeting the DBE goal. Every consultant must make good faith efforts to meet the contract goal.
- Revised point structure focused on ESB firm participation with up to 10 points allocated to ESB utilization on design contracts.
- Improved monitoring and enforcement of DBE commitments and ESB promises. Commitments will be binding and payments and/or task orders will be withheld for noncompliance.
Draft documents with details of the proposed changes can be found on the Connect2DOT website. Professional Services consultants and stakeholders are encouraged to provide comments using the online form or by emailing firstname.lastname@example.org. Click here to RSVP for the next Professional Services Collaborative Forum to be held on April 14 at CDOT Headquarters.
CDOT, High Performance Transportation Enterprise (HPTE), Plenary Roads Denver, Town of Superior, City of Louisville, and other project partners joined the US 36 Express Lanes Project team to officially open the state's second Diverging Diamond Interchange (DDI) at the McCaslin Boulevard bridge over US 36. A ribbon-cutting ceremony was held January 7, to signify the official opening of the DDI bridge.
The US 36 Express Lanes Project was built with the well defined strategy of moving traffic more efficiently. One innovation to help meet this goal was the addition of the DDI on the McCaslin Boulevard bridge in Louisville/Superior. The DDI is one of 34 DDIs in the country but only the second in the state of Colorado. The state's first DDI in Grand Junction opened in early 2014.
The bridge, which began construction last year, will still have some construction over the next few months to finish sidewalks, landscaping and striping, but drivers can experience the benefits now. There have been numerous small businesses and DBE/ESB certified firms that contributed to this milestone. Congratulations to the entire team!
CDOT is gearing up for another annual road trip to share important updates and changes to the regulations that apply to all CDOT federalaid construction projects. They will be hosting full day workshops in the following locations:
It is essential for all active prime contractors, DBE/ESB firms, and other subcontractors to attend. The workshop covers updates to federal contracting regulations. Whether you're a seasoned prime or small business still looking for an opportunity on a CDOT project, these workshops will ensure you are in compliance. Bring your tough questions and CDOT staff will give you the answers!
On December 17, CDOT issued a Notice to Consultants for Construction Management, Construction Inspection, and Materials Testing Services in the Front Range and Western Slope. This advertisement is the first in an initiative to contract with professional services consultants for statewide programs. This notice is part of CDOT's Construction Management 2016 Program. There will be three subsequent advertisements with proposals due on January 14, 2016.
Consultants are able to propose on one or multiple locations. For this notice, CDOT will be selecting a minimum of three consultants to perform the scope outlined in the Statement of Work. DBE goals will apply. All parties submitting a proposal, in addition to all subconsultants on the proposed team, must be prequalified and have a Master Price Agreement (MPA) with CDOT prior to award of contract. If you need assistance with the prequalification or MPA process, please contact a Connect2DOT.
CDOT will be releasing an invitation to bid on January 7, 2016 for Segment 3 of the North I-25 Express Lanes project. Project IM 0253234 / 19626 will extend the I-25 North Express Lanes currently under construction farther north from 120th Ave. to SH 7. There will be a 12.5% DBE goal and an additional goal for OntheJob Training (OJT).
A mandatory prebid meeting for prime contractors is planned for January 15, 2016 followed by a small business networking event which is open to all DBE, ESB and other prospective subcontractors. This networking session will allow prime and sub contractors to discuss potential opportunities on this projects and others.
Click here to register. Interested prime contractors are required to register by January 13, 2016 to reserve a table. We request that all others also register so we can plan for your attendance.
Early next year, CDOT will kickoff a new series of Small Business Collaborative Forums which will be provide the opportunity for small businesses, CDOT staff, and other industry leaders to meet regularly to learn about what is happening in CDOT DBE and ESB programs, receive project briefings, and work on finding solutions to issues facing small businesses.
CDOT will host separate Small Business Collaborative Forum meetings dedicated to construction and professional services so discussions can be tailored to the unique needs of these two different types of contractors. The first meeting of the Professional Services Collaborative Forum will be on January 14, 2016 at CDOT HQ from 9am 11am. The focus will be on proposed changes to the CDOT consultant contracting process including how the DBE and ESB programs are applied to consultant contracts, how small business participation is scored on proposals, new program enforcement and tracking processes, and more. If you are a consultant working on CDOT projects, you won't want to miss this opportunity to be the first to learn about and weigh in on CDOT's plans for enhancing consultant contracts!
The Construction Collaborative Forum is planned for March 2016. Please plan to join these forums so you can learn, share, and become part of the solution!
Last month, the C470 Corridor Finding of No Significant Impact (FONSI), Kipling Parkway to I25, was signed by the Federal Highway Administration and CDOT. The completion of this environmental document means that the Request for Proposals (RFP) process is moving forward as planned with the following three shortlisted teams:
- Ames / HDR
- Kraemer / IHC JV
- Flatiron / AECOM
This project will include DBE goals, as well as ESB and OJT incentives. Certified DBE as ESB firms are encouraged to contact the prime teams to explore subcontracting opportunities and help them meet their goals and achieve incentives. Contact information for these teams, as well as additional information related to the RFP can be found on the project website.
The U.S. Department of Transportation has issued a final rule amending its Disadvantaged Business Enterprise (DBE) program as defined in 49 CFR Part 26. Colorado certified DBE firms and prospective DBE firms should be aware of how these changes may affect their business. Three major areas have been impacted by the final rule.
- Revises the uniform certification application and reporting forms, creates a uniform personal net w orth form for use by applicant ow ners, and collects data required by the Department's surface transportation reauthorization, Moving Ahead for Progress in the 21st Century Act (MAP-21).
- Strengthens the certification-related program provisions, which includes adding a new section authorizing summary suspensions under specified circumstances.
- Modifies several other program provisions concerning such subjects as: overall goal setting, good faith efforts, transit vehicle manufacturers, and counting for trucking companies.
RTD, CDOT, and City and County of Denver provided an overview of these changes at the Small and Disadvantaged Business Enterprise Advisory Committee (S/DBEAC) meeting on November 18, 2015. If you would like to learn more, please email email@example.com.
As many of you have heard, CDOT is currently developing a Request for Proposals (RFP) to deliver a series of improvements to the I-70 East corridor between Brighton Boulevard and Chambers Road using a Design-Build-Finance-Operate- Maintain (DBFOM) procurement model. CDOT is establishing two Disadvantaged Business Enterprise (DBE) project goals for the design-build portion of the I-70 East Project. A third, separate DBE goal will be established for the Operate, Maintain and Repair contract. This goal will be reevaluated on three year intervals.
CDOT has proposed a design/professional services DBE goal of 11.6% and a construction goal of 12.5%. CDOT encourages you to read the methodology document that outlines how these goals w ere determined. Public comments are being accepted through November 24, 2015. Please send your comments with specific data points via email to Katherine.Williams@state.co.us. For more information about the project, please visit www.codot.gov/projects/i70east.
CDOT recently announced the start of a new program called RoadX which is a bold vision and fast-paced enterprise venture backed with a $20 million commitment its first year. The goal is to deliver innovative solutions for crash-free, injury- free, delay-free and technologically transformed travel in Colorado. CDOT is committed to being a national leader in the use of innovative technology to improve safety, mobility and efficiency of the state's transportation system over the next 10 years. RoadX will team with public and industry partners to make Colorado one of the most technologically advanced transportation systems in the nation.
"RoadX isn't just an investment that we believe is smart with our taxpayer dollars," said Shailen Bhatt, executive director of CDOT. "It is an investment in our time as commuters, our bottom lines as businesses, and our lives as travelers on our roadways. It is time for our state to take the leading role in major achievement in travel and in Colorado's economic future." RoadX will create an environment where industry has a direct connection with a state that is committed to deploying comprehensive technological solutions to transform an aging transportation system. Click here for more information about the CDOT RoadX Program.
Nearly 300 people attended the CDOT I-70 East Project Small Business Networking Event on October 22 at the National Western Complex. This included 65 people representing 45 DBE and ESB Professional Services firms who show cased their capabilities at the Reverse Trade Fair that kicked off the afternoon of networking. Tony Devito, CDOT I-70 Project Manager, gave a brief presentation about the project scope, proposed DBE/ESB goals, and Request for Proposals (RFP) schedule. He also let attendees know that the project will soon be renamed Central 70 to better capture the geographic location and importance of the corridor to the state's transportation system.
Representatives from the four short-listed prime developer teams came out in force to meet with small businesses interested in participating on the project. Each team visited the display tables of DBE/ESB firms at the Reverse Trade Fair and then welcomed additional small businesses to team tables at the SBE Networking event.
Overall, both events w ere a huge success and offered personalized opportunities to meet w ith key project staff. Julie Wanzer representing SSG MEP attended both events and said, "I thought that the CDOT I-70 East Project Small Business Fair and Networking Event w as very w ell organized and w ell attended. The direct access to the shortlisted team worked out w ell and I w as able to make some great contacts."
Click here for a copy of the presentation and a list of attendees and team contacts.
For more information about this event and other milestones for the project, please visit www.codot.gov/projects/i70east.
There are a lot of benefits to having an On-the-Job-Training (OJT) Program approved by CDOT if you know how to make it w ork for your business. Large and small contractors can take advantage of various workforce development options on CDOT projects. Did you know...
- CDOT sets goals for prime contractors to train journeyman workers in skilled trades on construction projects.
- CDOT prime contractors must have an approved OJT plan.
- CDOT compensates prime contractors for a portion of the trainee's hourly wage.
- Subcontractors can also have an OJT plan and use it as a marketing tool to help primes meet their goals while getting valuable training for their employees.
- Businesses in a labor union and members of the Colorado Contractors Association have a fast-track w ay to an approved OJT plan.
If you are interested in learning more about how you can leverage the OJT program or if you are required to meet OJT goals on CDOT projects, join CDOT in Alamosa on November 3rd for an educational workshop and update on upcoming CDOT projects in Region 5.
CDOT is hosting an interactive roundtable discussion for small businesses interested in learning more about the implementation of the DBE and ESB programs on the I-70 East Project. As outlined in the Instructions to Proposers (ITP), the goals for this project are currently proposed as 11.6% DBE Design, 12.5% DBE construction and 3% ESB. CDOT w ill host the roundtable at CDOT Headquarters and also simulcast the session as a webinar for those w ho are unable to attend the session in person. This is the second in a series of webinars offered by the CDOT I-70 East Project team and is intended to provide small businesses and other potential subcontractors with the current project status. All participants will have a chance to ask questions and provide feedback.
Register today to join in and be a part of the process!
CDOT and the High Performance Transportation Enterprise (HPTE) have publicly released the first section of the Request for Proposals (RFP) for the I-70 East Project. The Instructions to Proposers (ITP) lays out CDOT's expectations - technical scope, contractual requirements and performance standards for the project. It also outlines the proposed DBE, ESB and OJT goals. The remainder of the first draft RFP will be released September 29 and will also be made available to the public.
The RFP is one of the most important elements in a highly competitive process to select a developer for the $1.17 billion I-70 East Project. Several drafts of the RFP w ill be produced over the next 8 months. The four developer teams which were selected in July w ill be asked to respond with highly detailed information about how they propose to design, build, finance, operate and maintain the I-70 East Project. Based upon the detailed review against complex criteria, a developer partner w ill be selected in the fall of 2016.
New Process for Adding Employees to CDOT Consultant Projects and MPA CDOT recently updated its policy for adding consultant employees to a preexisting Master Pricing Agreement (MPA). Currently, all consultants working on a CDOT project must be listed on the firm's MPA. CDOT requires approval of the individual's billing rate prior to any w ork being performed and/or invoiced.
In some cases, employees w ho are not already on the MPA need to be able to work on a project immediately. CDOT has outlined a process to handle these situations and streamline the addition of qualified employees on active projects. Essentially, the CDOT PM submits authorization to CDOT Audit and the prime consultant follow s up w ith required payroll records to obtain an approved billing rate for the employee. Invoicing procedures are also outlined in the CDOT process memo.
CDOT, HPTE, and Plenary Roads Denver (PRD) recently released highlights of Phase 1 of the US 36 Express Lanes and I-25 Express Lanes. Since tolling began on July 22, commuters are embracing the traveling choices as evidenced by initial results, which are in line with expectations, including:
- 38,637 switchable HOV transponders distributed to date
- Bus speeds are meeting contractual obligations for travel times in the Express Lanes, helping to get riders where they need to go more efficiently
- Cyclists are actively using Phase 1's 11-mile bikeway from Turnpike Drive in Westminster to 88th Street in Louisville
- Number of HOV user transactions is 278,411 and the number of transactions by toll users is 947,219 97 percent of the monthly bills
- US 36 license plate toll bills were under $15, and 89 percent of the monthly I-25 license plate toll bills were under $15
- Ongoing monitoring of drivers continues to ensure minimal illegal crossing over double solid white line separating Express Lanes and free general purpose lanes
Click here to set up your ExpressToll account and get a pass or transponder today!
Darryl Keeton brings expertise in financial management and CDOT financial prequalification. Darryl has over 10 years of professional business experience. He spent five years at Deloitte & Touche in the Enterprise Risk Services (ERS) practice working with audits, general computer controls, and information security and privacy.Two years ago, Darryl transitioned out of corporate American so he could focus on helping small businesses in his own practice. His experience with construction clients includes establishing formal accounting and financial processes, increasing operational efficiencies, establishing budgeting processes, and providing guidance and assistance for the recently adopted CDOT financial prequalification and Master Price Agreement (MPA) requirements.
Darryl received dual majors in accounting and management information systems at the University of Arizona. He enjoys outdoor activities including skiing and traveling to a new country every year. If you are interested in meeting with Darryl about your business (free, confidential, unlimited through the SBDc), please schedule an appointment through the Denver Metro SBDC or email firstname.lastname@example.org.
We're heading to Colorado Springs next month with the award-winning LEADING EDGE program for businesses in the transportation industry. Our initial graduating class is already reaping the rewards of this ten-week business planning course with new subcontracts, business loans, employees, CDOT prequalification, and more! We're looking for other motivated highway design and engineering contractors in southern CO that want this same type of growth and success.
Past graduate James Martinez, President of Martinez Associates, Inc. said, "the Leading Edge course was an incredible learning experience. It's been a while since I've felt my brain soak up so much information. I entered knowing little about the course, but left with crucial concepts in place. I also feel I have the tools/resources to grow and expand my company in the private and transportation sectors. I would actually take this entire class again, that's how good it was."
The program will run on Monday evenings from September 14 - November 16, 2015 at the Colorado Springs SBDC. It is packed with instructors and guest speakers from the highway and construction industry that will walk you through the key elements of driving your business forward and help you develop a growth plan for success.
Join us on the evening of August 31st for an information session to find out more about the program and to meet some of the instructors.
The Denver Office of Economic Development (OED) Division of Small Business Opportunity (DSBO) is launching a Mentor-Protégé program to help build capacity among minority and woman-owned business enterprises (M/WBE) within the construction and professional services industry. Applications are now being accepted from certified M/WBE firms, as well as experienced businesses to serve as mentors.
The M/WBE Mentor-Protégé program will match successful, seasoned business leaders with smaller firms for business coaching. Protégés will receive coaching on public contract applications and contract performance, as well as a wide array of other business-management topics, from strategic planning to financial management and marketing.
CDOT released a list of four teams it has deemed qualified to compete to rebuild I-70 East in northeast Denver. The teams submitted a Statement of Qualification (SOQ) in June and were evaluated on their organizational structure, experience on like projects, approach to the project and financial capacity. At $1.2 billion, this Public-Private Partnership (P3) will be the state's largest construction project to date. The teams are:
- 5280 Connectors
- Kiewit/Meridiam Partners
- Front Range Mobility Group
- I-70 Mile High Partners
Do you have a product or service you think CDOT could use but they don't know about you? The CDOT Vendor Open House on July 29, 2015 is the event you've been waiting for! The CDOT Center for Procurement and Contract Services is opening its doors to meet with vendors that provide professional services, goods and supplies. You'll have a chance to talk one-on-one w ith the CDOT staff who make purchasing decisions for the agency. Existing and potential vendors are welcome to attend. You will:
- Learn how to get registered w ith CDOT
- Learn how to navigate the CDOT online vendor portal
- Learn how to get prequalified and submit bids online
- Find out w hat CDOT buys and how to get a contract
- Market your products/services to decision makers
- Get connected w ith FREE business support services
Be sure to RSVP for either the morning session from 9am - 11am or the afternoon session from 1pm - 3pm.
CDOT received Statement of Qualifications (SOQ) from five teams of combined construction and engineering firms, operators, and equity investors. An SOQ is a summary of a team's experience in the industry and with similar projects that helps CDOT begin the process of choosing the most qualified team for the project. The teams are:
- 5280 Connectors
- Denver Mobility Partners
- Front Range Mobility Group
- I-70 Mile High Partners
- Kiewit / Meridiam Partners
Click here for a full list of members on each team.
CDOT has proposed an overall annual Disadvantaged Business Enterprise (DBE) goal of 12.46% for projects funded by the Federal Highway Administration (FHWA) during Federal Fiscal Years 2016-2018. This is a 2.21% increase over CDOT's prior overall DBE goal during 2013 - 2015. CDOT has published a draft methodology explaining the analysis and conclusions resulting in the proposed goal. Click here to read the document.
CDOT will be accepting comments from the public on the overall DBE goal through June 30, 2015 via email to email@example.com. Additionally, a public meeting will be held on June 30, 2015 at 9am in the CDOT Headquarters Auditorium to obtain feedback on the goal. Please plan to attend and provide your input. All interested parties are welcome; no RSVP is required.
The following three of five teams that submitted Statements of Qualification were short-listed to receive the Request for Proposal (RFP) to design and build the $269 miillion C-470 Express Lanes expansion project in Denver.
- Edward Kraemer & Sons/Atkins
- Flatiron Construction/AECOM
Two separate DBE goals have been set for the project, one for the design portion and one for construction. Design elements have a DBE goal of 10 percent and construction is set at 12 percent. The On-the-Job Training (OJT) goal is 20,000 hours for skilled crafts.
If you are a DBE firm that provides highway design or construction services and are interested in subcontracting opportunities on the C-470 Express Lanes project, come to the Reverse Trade Fair. If you missed the pre-fair orientation on May 18th, you may still attend as a walk-in.
HB15-1046 passes and opens up more opportunities for CDOT contractors. In the past, if there were fewer than three bidders for a highway project, CDOT could only award a contract if:
- The contract amount was no more than 10% over CDOT's project cost estimate; or
- CDOT's project cost estimate was less than $1 million and the contract amount is less than 25% over the estimate.
This legislation will open up more opportunities for contractors by allowing CDOT to get projects started quicker and more efficiently. In a low bid environment, reduced competition can lead to big gains for contractors who are actively bidding. If you're on the fence about bidding as a prime on a CDOT project, go for it and you may reap the reward!
CDOT Region 5 will have an estimated $94 million in roadway, traffic and safety improvement projects underway this 2015 construction season. Work will include some 23 projects that address roadway and bridge construction, traffic and safety (e.g., signals, intersection upgrades), culverts, retaining walls, rock fall mitigation and more. The 23 projects will involve work on:
- 68 linear miles of highway (plus an additional 750 miles of highway striping)
- 10 bridges
- 6 culverts
- 4 intersections
- Other: 1 rock fall site, 1 wildlife underpass (and wildlife fencing), 4 crib walls, 1 major drainage system, 1 slow vehicle pull-out
We're heading to Durango and Alamosa in April! We had a great turnout at our contractor workshops in Grand Junction, Meeker and Craig last month. There are a number of small businesses who are ready, willing and able to work on CDOT projects in Region 3. If you're looking for subcontractors along the I-70 corridor, contact us and we can put you in touch.
We expect to have the same great turnout this month in Durango and Alamosa. CDOT and the Small Business Development Centers will be hosting a CDOT Contract Management & Compliance workshop, as well as DBE and ESB certification workshops for businesses interested in getting certified. Not only will you learn about working with CDOT but staff will be available for one-on-one meetings to answer your individual questions. Check the Connect2DOT event calendar for more information and to register.
CDOT is in the process of revising the way in which it awards points for small business participation on its design and engineering projects. Typically, CDOT consultant projects are awarded using a "most qualified" evaluation process. Statements of Interest (SOI) are submitted in response to an advertised Invitation for Consultant Services. A CDOT selection panel scores each SOI and awards a contract to the highest scoring consultant or team. Small business participation accounts for 10 percent of the evaluation score.
A new scoring system is being developed that will change how these points are allocated. The evaluation will include an analysis of the prime consultant's utilization of DBE and ESB firms in the past. Meeting the DBE goal will not result in additional points but will be considered a "pass-fail" component of the SOI evaluation. Check CDOT's website later this month for more details about the revised scoring process and when it will go into effect.
A total of 25 firms responded to the CDOT Request for Letters of Interest on the C-470 Express Tolls Lanes Segment 1 Project which will be constructed, managed, owned, and operated by CDOT. A Request for Qualifications (RFQ) was issued to those firms on February 26 with a due date of April 23.
To facilitate industry communication and provide the best possible opportunities for DBE and ESB subcontractors, CDOT is planning to hold an information session in May and a reverse trade fair in June when the RFP is scheduled to be released. The reverse trade fair will allow DBE and ESB certified firms to display their capabilities and market to the prime contractors one-on-one. Prime contractors will be required to attend and visit subcontractor tables. Please check the CDOTproject website and the Connect2DOT event calendar over the next few weeks for more information and to register for these events.
As of April 1, 2015, ALL CDOT A&E consultant firms must have an MPA in place to invoice for work on CDOT projects and/or to be awarded a CDOT project. A sub without an MPA could delay or prohibit award of a contract. If you are interested in teaming or providing professional services for a CDOT consultant project, which includes design-build, construction management, bridge design and inspection, environmental, geotechnical, landscape architecture, materials testing, surveying, civil and structural engineering, and other design disciplines, you must first be prequalified by CDOT and have an indirect cost rate analysis to establish your annual billing rates.
Consultant prequalification can now be completed online through CDOT's Vendor Portal. CDOT has also published a Financial Prequalification Process document that provides step-by-step instructions on how to establish an MPA.
CDOT has been working hard on improving the Emerging Small Business (ESB) program and is implementing many new program benefits. ESB restricted projects are being identified in all regions across the state and a scoring point system is being put in place for prime consultants that utilize ESB subconsultants. You will also see an element of the ESB program on the I-70 East project.
One of the criteria for certification is completing an ESB Orientation webinar. These session were on hold while the program was being revamped. Registration is now open for the next Orientation on March 13. If you are a small business that meets program eligibility criteria and wants a competitive edge in contracting on CDOT projects, don't miss this opportunity to get one step closer to certification!
There's been a lot of talk about what CDOT will do with DBE goals and ESB participation on the I-70 East project. It's something CDOT is not taking lightly. They realize the impact the project will have along the Front Range and they know there will be plenty of small businesses waiting in line for sub contracting opportunities. They intend to fully support minority and woman-owned firms, as well as other small contractors on this project. They are currently working on innovative strategies to support the project.
This year, CDOT is required to submit a three-year overall annual DBE goal and methodology to FHWA. With a great amount of foresight, they decided to conduct a dual goal setting process with the I-70 East project goal setting so all major factors are being considered at the same time. The result will be two separate goals, one for the I-70 East project and one for CDOT's overall annual goal for FY 2016-2018. The analysis will consider the type of work anticipated for I-70 East and other projects statewide. It will also look at the relative availability of DBE firms that are ready, willing, and able to work on CDOT projects and other relevant market factors.
How can you participate? If you are sent a survey, respond. If the information about your business is listed incorrectly on the DBE directory, get it updated. When you hear about public meetings or an open comment period on the draft, join in!
CDOT is pleased to announce an Industry Forum for the I-70 East Corridor Project on March 11-12, 2015. The I-70 East project proposes to bring major improvements to one of the region's most critical highway segments. The Industry Forum is an opportunity to showcase the proposed I-70 East Project, explore creative approaches to project development, and seek early input from attendees on procurement design and cost saving ideas. Because the I-70 East Project is one of the largest transportation projects in the country, the Forum is expected to attract a wide array of participants including global contractors and developers, engineering and design firms, investors and lenders and local, DBE, and specialty contractors.The Forum will start at 2:00 pm on March 11th with an opening session. One-on-one meetings with interested teams will begin at 4:00 pm on the 11th and will continue through the morning and early afternoon of March 12th. More information, including a detailed agenda, will be available soon. The Industry Forum is a critical step in the process to determine a funding and procurement plan for the proposed I-70 East project. A funding plan is a required element of the Record of Decision, which is the document that completes the I-70 East Environmental Impact Statement (EIS). The Industry Forum does not preclude or circumvent the outcome of the ongoing EIS for I-70 East.
Every driver has experienced the delays and frustrations associated with highway construction. Local businesses can also be affected as access to their business becomes difficult. CDOT is making it easier on business owners by posting notices and offering tips on their website Coping with Construction.
On the site, you can find information on public meetings, right-of-way information for businesses, advanced notice of parking changes and lane re-configurations, FAQs; and more. There are also links to other CDOT resources aimed at easing the impact on drivers, including Cotrip.org, CDOT's official site for posting road closures, weather alerts, and other up-to-date transportation information.
If you are a small business owner caught in the middle of a highway or roadway improvement project, check out the resources available on CDOT's website or in this handy Cone Zone Reference Guide.
On Monday, February 2, HB15-1197 "Concerning Limitations on Indemnity Obligations in Public Construction Contracts" was introduced by ACEC Colorado to the Colorado legislature. It addresses uninsurable contract language in public contracts that has been a long time challenge for design professionals. Essentially, design professionals are being asked to defend public entities against third party claims before there has been any determination that the design professional has committed error.
Design professionals' professional liability insurance only covers legal costs to the extent caused by the negligent errors and omissions of the design professional. Defense costs that are incurred prior to finding out if the design professional is negligent will come out of the design professional firms' pockets. Rep. Jack Tate (R, Centennial) and Sen. Cheri Jahn (R, Jefferson County) have agreed to sponsor the bill.
Contact ACEC to find out more about the bill and how you can participate in the legal process.
If you didn't stop by the Western Stock Show to check out the sleek black commuter bus with purple letters on the side that read "Bustang," you'll have a chance to ride on one soon. Starting in March, CDOT is launching an Inter-regional Express Bus Service to make traveling to the I-25 Front Range and I-70 Mountain corridors easier. The Bustang service will run from Denver to Glenwood Springs in the west, Fort Collins in the north and Colorado Springs in the south.
Longer-distance commuters will have an option to kick back in style with WiFi, bike racks, bathrooms, USB charging stations, outlets, and reclining seats, among other amenities. CDOT's hope is that the new state-run bus service will not only alleviate the stress of bumper-to-bumper traffic to the mountains, but have a positive environmental impact by eliminating the number of cars burning up gas on the state's roadways.
Adverse weather conditions didn't stop contractors in the Durango area from finding out about the projects CDOT has planned for 2015. Although schools were closed and a foot of snow fell overnight, more than 45 people attended an informational session on January 13. DBE's were invited to a workshop on CDOT online systems and were given tips on what it takes to be a prime contractor. Both prime and sub contractors were then privy to details about various CDOT and municipal projects coming up this year across southwest Colorado.
Ed Archuletta, CDOT Resident Engineer, let contractors know that CDOT Region 5 has spent more than $45 million per year for the past five years on construction projects. RAMP funding for local agency projects has contributed even more to the amount of work being done in the region. The CDOT team provided information on 17 construction projects planned for summer/fall, 4 traffic and safety projects, and another 14 local agency projects.
If you are interested in finding out more about the event or these projects, please contact Monica Vialpando, CDOT Civil Rights Specialist, firstname.lastname@example.org or (719) 587-6589.
If you haven't visited the CDOT website recently, you may not know that it's sporting some new clothes and a new address at www.codot.gov. The update was part of CDOT's re-branding effort to align with the Colorado State brand and new CDOT brand guidelines. Bright colors, intuitive icons, and easy-to-read content make the site more user-friendly. It is also mobile-friendly and accessible from anywhere on any device.
For the first time ever in Colorado, small businesses have the opportunity to participate in a highly customized, interactive business planning course designed specifically for highway design and construction contractors.
Offered through the Denver Metro SBDC Connect2DOT Program, this ten-week course starting February 19th was built on the award-winning LEADING EDGE curriculum and tailored by industry experts to help contractors determine the best growth strategy for their business. If you want to successfully perform on CDOT projects and other USDOT-funded contracts, this is the first step toward catalyzing your business.
In this program, you will:
- Focus on increasing your business's capacity to successfully perform as a sub and prime contractor on government contracts.
- Create a Business Development Plan tailored to meet your business needs and goals.
- Work one-on-one with an experienced business advisor to reach your goals.
- Graduate with recognition from the CDOT Executive Director, Colorado Transportation Commission, CDOT Project Staff, Prime Contractors and more!
Click here to find out more.
On January 5, 2015, Governor John Hickenlooper announced that Shailen Bhatt will serve as the next Executive Director for CDOT. Mr. Bhatt replaces Don Hunt who announced last November that he would not be staying for a second term. Mr. Hunt will remain at CDOT through the end of February to facilitate a smooth transition and then he will return to his project development and advisory firm, The Antero Company.
Mr. Bhatt was most recently the Cabinet Secretary for the Delaware Department of Transportation (DelDOT) where he directed nearly a billion dollar budget and managed 2,800 employees and the state's transportation system. During his term, he successfully delivered $2 billion in infrastructure investments, managed the disaster recovery of two hurricanes, and strengthened the financial stewardship of the department by reducing agency debt by nearly 40 percent and increasing funds available for infrastructure. Read more...
Due to substantial changes to initial revenue projections, including the potential reduction of available Senate Bill 09-228 (SB-228) funds, CDOT staff w ill be presenting various scope and funding options to the Transportation Commission during the standing meeting on December 17th. These meetings are open to the public. Click here for the agenda.
The following outlines the schedule for the next three months to keep the I-70 East Project moving forward:
- December: Staff w ill update the Transportation Commission on the three fundamental options available to the Department for the first phase of the project. Click here for an overview of the options.
- January: Staff hopes to obtain direction from the Commission on how to fund the preferred scope.
- February: Staff w ill seek direction from the Commission on how to deliver the project (through a public-private partnership or traditional delivery).
CDOT has postponed the RFQ and industry forum until early 2015 after the NEPA analysis is finalized and key decisions have been made by CDOT staff and the Commission regarding the scope and funding options.
On December 15th, CDOT launched its much anticipated vendor-facing portal. All vendors are now required to be registered with CDOT and most bidding/solicitation processes will be performed through the portal. So, if you have ever asked, "how do I get on CDOT's vendor list?" this is it.Some of the benefits include:
- Enhanced ease of use to register and/or pre-qualify your company to do business with CDOT
- Elimination of reproduction and shipping costs by enabling direct electronic submittal of proposals for goods or services
- Ability to track your CDOT POs and payments
- Centralized database of vendors available to CDOT staff
- For Highway Construction, contractors will use the vendor portal for pre-qualification only, bids will still be done through Bid Express.
- For Professional Services, consultants will use the vendor portal for pre-qualification, viewing advertisements for/and submittal of Statement of Interest (SOI) opportunities.
- All Other Vendors will use the vendor portal for registration, viewing bidding opportunities and submittal of proposals.
CDOT's blueprint for improving the state's transportation system over the next 10 to 25 years now is available for public review and comment. Know n as the Statewide Transportation Plan (SWP), it includes the goals and objectives to enhance safety, mobility, maintenance and economic vitality. It also presents:
- Public and stakeholder input
- Identifies Colorado's multi-modal transportation system
- Transportation needs, revenue and funding gaps
- Overall investment strategies
- Top strategic actions to meet the plan's goals
You are encouraged to view and provide comments on the overall SWP, on Colorado's first Statew ide Transit Plan (STP), and the 10 rural Regional Transportation Plans (RTPs) at Colorado Transportation Matters through January 4, 2015. The site is divided regionally, allowing citizens to view interactive maps and transportation plans for their area.
400 Participate in Business Networking Event On I-70 East, C-470 ProjectsDENVER– Four hundred highway transportation contractors, local, small and disadvantaged businesses and industry stakeholders on Oct. 22 crowded into an informational networking event about business opportunities on the upcoming C-470 and I-70 East projects hosted by the Colorado Department of Transportation (CDOT). Small and minority-owned businesses accounted for approximately a third of the participants.
“We were surprised at the enthusiasm the business community showed for these projects, even though they’re still in the early stages of development,” said CDOT Executive Director Don Hunt. “Participants recognized that the improvements planned for C-470 and I-70 East will change the face of transportation in the Denver metro area – and that they are excellent opportunities for both large and small businesses.”
The event, held at the Colorado Convention Center, included an overview of both projects and a vision for Disadvantage Business Enterprises (DBE) goal setting and workforce development. A panel discussion involving prime contractors and small businesses discussed best practices on how to engage local businesses on large projects with meaningful and high value work.
“We want to provide every opportunity for businesses of all sizes to be a part of this success,” Hunt said. This event is the first step of many as we bring these projects closer to construction.”
Over the next few months CDOT is moving to 100 percent online bidding for all highway construction projects. That means, no more paper bids w ill be accepted. Prime contractors must use Bid Express to submit bids electronically. In support of this transition, InfoTech, the online service provider for Bid Express, is offering several free workshops in Denver between October 14 - 16.
As an additional bonus, CDOT contractors are being offered two great incentives if you sign up for a Bid Express account before May 31, 2015.
- The Basic Service subscription fee of $35/month w ill be waived for the first three months.
- The one time fee of $100 to obtain a Digital ID (required to submit bids to CDOT) will be waived.
There's been a lot of talk about when CDOT would move to online DBE/ESB applications and renewals. Well, the time is here! You can now create an account on the CDOT online portal and submit your DBE or ESB application online.
The system is similar to the City and County of Denver's MWDBE system which allow s you to apply for DBE certification, as well as other City and County of Denver small business certifications. With the launch of the CDOT system, all Colorado DBE applications must now be submitted online. Paper copies will no longer be accepted. Registration and application for DBE/ESB certification is free.
Starting in October, all CDOT DBE and ESB renewal documentation must also be submitted electronically using the same online portal. CDOT will no longer accept paper Change Affidavits or No Change Affidavits. Every DBE/ESB firm is now required to provide online renewal documentation to CDOT by its annual anniversary date. No exceptions will be made and late renewals will have to go through a formal appeal process or the firm will have to wait one year to reapply.
If you need assistance completing the application or uploading documents in the new system, you can visit the CDOT Civil Rights & Business Resource Center or schedule an individual training session with a Connect2DOT consultant.
The future of CDOT's largest planned highway construction projects is being talked about now. Come join the conversation on October 22nd and get an inside look at w hat to expect as I-70 East and C-470 begin to gear up. This information session will include project presentations, CDOT's approach to DBE/ESB goal setting, a panel discussion with key stakeholders, as w ell as opportunities to meet and greet with prime contractors. It will be an excellent opportunity to get the latest available project information and strengthen relationships with the local business community. Click here to learn more.
In an effort to improve consistency of construction contract administration, CDOT is encouraging anyone acting as a CDOT or Consultant Project Engineer on a CDOT administered project to attend an upcoming CDOT Construction Project Administration course. This course is part of CDOT's Transportation Engineering Training Program which is now open to industry partners and includes courses such as Applied Roadway Design, CDOT Lighting Design Guide Training, Context Sensitive Solutions, Disputes & Claims Resolution, Reading Structural Plans, and more. The following training dates available for Contract Administration:
- October 28-30: Region 3 Grand Junction
- December 9-11: Region 2 Colorado Springs
- January 13-15: Region 1 Denver North Holly
- February 10-12: Region 4 Greeley
- March 17-19: Region 1 Denver North Holly
The cost for the three-day course is $450. Click here to go to the event calendar for more information about the training being offered on these dates. To sign up or if you have any questions, please contact Allison Wilson, CDOT Training Manager at (303) 757-9298.
There's been a lot of planning and activity happening on the I-70 East Project. Below is a list of highlights and upcoming events:
- August 29 - The Supplemental Draft Environmental Impact Statement (SDEIS) was released outlining the transportation alternatives which were evaluated in an effort to improve safety, access, and mobility while addressing congestion on I-70 from I-25 to Tower Road.
- September 2 - A local project office was opened in the Elyria and Swansea Neighborhood at 3501 East 46th Avenue (Denver Rescue Mission). The office is staffed by project team members who are on hand to answer questions and collect public comments on the SDEIS.
- September 23-25 - Public hearings will be held at the end of the month to review project information and gather comments.
- October 14 - Deadline to submit public comments on the SDEIS for review and inclusion in the project record.
- October 22 - A Project Information & Networking Session will be held for industry stakeholders and contractors interested in learning more about future project contracting opportunities and CDOT's diversity initiatives.
For the past several years, CDOT has been an agency user of the the Bid Express online bidding service provided by Info Tech, Inc. It is a two-way service, publishing bid-related information from agencies to the bidding community, and allowing online, secure bid submission from the bidding community to the agency. Bid Express has several subscription levels from basic and online plan viewing to bidding and bid tab analysis. It also includes a Small Business Network that enables requests for and submissions of subcontractor quotes.
Starting this fall, CDOT is moving to 100 percent online bidding for all highway construction projects. That means, no more paper bids will be accepted. The rollout schedule below will help ensure all prime contractors, including small businesses, have sufficient time to learn the Bid Express system and make the transition to submitting bids online.
- October 1, 2014 - All projects over $5M will require online bids
- January 1, 2015 - All projects over $1M will require online bids
- March 1, 2015 - All projects will require online bids
If you are interested in hands-on training with a Connect2DOT consultant, please email email@example.com. You may also visit a Connect2DOT Program kiosk to access a free Bid Express account and download project plans at your local Small Business Development Center.
For eligible DBE and ESB certified firms, we have a limited number of free CDOT Sponsored Bid Express Small Business Network Accounts available. Click here for more information and to apply.
The 2014 Digital States Survey identifies and promotes best and emerging practices in the public sector IT community. The biennial survey grades states on multiple categories and determines an overall grade for each state's IT efforts in government.
The survey found that Colorado's transportation IT initiatives were forward-thinking, innovative and effective. In particular, the survey noted:
- The Governor's Office of Information Technology (OIT) completed upgrades to CDOT's Systems Applications and Products (SAP) which opened 22 new business functions and increased business capabilities and accounting project systems.
- Colorado converted the Oversize and Overweight Permitting System to an online system that is integrated with the Colorado State Patrol with the port of entry monitoring to greatly reduce costs and improve efficiency and highway safety.
- OIT and CDOT's use of Google Hangouts for video conferencing enabled cost-effective communications for CDOT's 3,000+ employees across the state.
- The survey also noted national recognition ("White House Champion of Change for Transportation Innovation") that CDOT received in 2013 for "CDOT Mobile", an app that gives travelers real-time information on highway conditions, speeds and major traffic projects.
Click here for the full press release.
CDOT is proud to announce the recent addition of Roman Hernandez and Toi Matthews to the team. Roman is originally from California and has worked in purchasing for over 10 years. His most recent procurement position was with Denver Water as a Purchasing Agent/Contracts Specialist. Roman is currently attending school working on a Doctorate of Business Administration with a concentration on Organizational Leadership. He will be the new Purchasing Agent for CDOT Region 4, Aeronautics, OTS, and DAS.Toi will be coordinating the storerooms and handling procurement for all staff branches. Toi is originally from Louisiana and was the System Procurement and Contracts Manager for the Louisiana Community and Technical College System for more than 11 years, and the Capital Equipment Coordinator for Woman's Hospital in Baton Rouge, LA.
If you provide professional services, commodities or supplies, please introduce yourself to Roman and Toi and the other purchasing agents at CDOT. Click here for a full contact list.
The Colorado Department of Transportation (CDOT) has named Karen Rowe as the new Regional Transportation Director (RTD) for Region Two, encompassing the fourteen counties of southeastern Colorado. Rowe begins her new position on Aug. 1. She has been with CDOT for nearly 16 years, replacing Tom Wrona, who retired at the end of June.As RTD, Rowe will oversee all regional CDOT activities, including construction and maintenance. “I’m looking forward to the challenges of my new position,” said Rowe. “We have a great staff that’s focused on meeting the transportation needs of Region Two and Colorado.”
Rowe began her career as a project engineer in Durango, and then became a resident engineer in Glenwood Springs before coming to Pueblo as a resident engineer. She has served as South Program Engineer – overseeing CDOT construction projects in nine counties – for the past three years.
“I am excited to help move the department in a new direction and provide more opportunities for Region Two,” added Rowe.
Rowe received her Bachelor’s degree in Civil Engineering from California Polytechnic University – San Luis Obispo. She became a Registered Professional Engineer in Colorado in 1997.
“Karen has extensive knowledge of the region’s unique needs and issues,” said CDOT Chief Operating Officer Scot Cuthbertson. “She’ll continue to deliver the high quality customer service that Tom Wrona provided to the region.”
CDOT and various representatives from the consultant industry (large and small) have been actively engaged in discussions regarding CDOT's new Prequalification process. While CDOT continues to believe this new process will be beneficial for everyone, as well as ensure CDOT's compliance with federal and state statutes, they recognize that the resources to assist everyone with this process remain incomplete despite their efforts to complete in a more timely manner.
CDOT will continue to work on completing the development of these items, inclusive of the Audit Guidelines for Prequalification (Guidelines) and new Master Pricing Agreement (MPA) template. As such, and to better move forward in the very near future, CDOT is deferring the implementation date for the new Prequalification process to January 1, 2015. This timeline will allow them to provide consultants with complete information on the requirements and process, as well as provide all consultants additional time to complete their necessary steps to meet the requirements at this new timeline.
Click here for complete details. If you have any questions, please contact Bernie Rasmussen, CDOT Engineering Contracts Program Manager at 303-757-9400, or George Currie, CDOT Division of Audit at (303)757-9979.
It’s been more than five years since the SBA updated the revenue size standards for small businesses. The SBA cited inflation as the reason for the adjustments. A total of 476 industrial categories have been revised and the new small business size standards range between $5.5M and $38.5M. Although the upper end is higher, the DBE Program still has a revenue size standard cap of $22.5M.
Beginning July 1, 2014, all consultants (primes and subs) that wish to be prequalified to do business with CDOT will be required to have a Master Pricing Agreement (MPA). As part of the MPA, consultant firms will be required to have an audited indirect cost rate. CDOT may establish exceptions to the audited indirect cost rate for firms below a certain threshold amount of business with CDOT. For more information on these requirements, please click here.
So, what does this mean to you? If you're an architect, engineer, or other highway design professional wanting to compete for CDOT consultant projects, you'll need to have an independent CPA audit your financials every year to determine your indirect rate and ensure Federal Acquisition Regulation (FAR) compliance.
For most firms, this requires; developing internal controls for critical areas such as labor charging and compensation, setting up a chart of accounts to properly segregate unallowable costs, and performing periodic monitoring activities to support your internal control system.
The CDOT Specifications Committee recently created new special provisions and proposed revisions to existing special provisions. Highlights of recent changes and proposed updates include:
- Revision of Sections 625.13, 105.13(a) and 105.13(b): This update changes the language in these sections of the spec to increase the hourly "not to exceed" rate from $100 per hour to $150 per hour, as the old rate was out-of-date and did not reflect current market rates. The new rate is not a set rate, but a "not to exceed" rate. The actual rate must still be negotiated. The new rate will be reviewed every 3 years to ensure it captures the market rate. This change is now if effect.
- Revision of Section 603.09 Backfilling: Revisions to this section are currently under review. The proposed update would discontinue deflection testing for concrete pipe, but continue to require it for flexible pipe (including clay, metal and plastic pipe). Comment period open until 6/30/14.
- Revision of Sections 603, 624, 705, 707, and 712 Drainage Pipe: Revisions to this section are currently under review. Changes are proposed to include use of polypropylene pipe and aluminized corrugated steel pipe type 2. Comment period open until 6/30/14.
You may order a copy of the 2011 Standard Specifications from CDOT or visit a Connect2DOT Program location. For more information on all CDOT specification updates click here.
On July 7, 2014, competitive bid opportunities (goods, services & construction notices) for State Agencies (including CDOT) and State Institutions of Higher Education will be published on the new Colorado Vendor Self Service (ColoradoVSS) website. The transition is part of an extensive upgrade by the Colorado State Purchasing Office to modernize the portal and integrate it with the State's new financial system.
No new solicitations will be posted on ColoradoBIDS after June 30. However, solicitations will be active for an undetermined time in both ColoradoBIDS and ColoradoVSS. Although email notifications will be enabled in both systems, we recommend checking both websites to ensure you don't miss any potential contracting opportunities.
Have you ever spent hours searching bidding websites trying to find RFP's that fit for your business? Do you hit the refresh button on CDOT's bidding website to make sure you don't miss a good opportunity? Well, now you have an assistant to help save you time and target your business development efforts.
The CDOT Bid Matching Service (BMS) makes it easier for businesses to find relevant CDOT opportunities by sending a notification of construction projects when bid items match the company's NAICS code. Simply register online, select the NAICS codes that interest you, and start receiving emails each week with a list of newly advertised CDOT projects that match your NAICS. You can use the lists to narrow down your search and focus in on project opportunities that are right for your business.
Sign up today and start bidding tomorrow!
CDOT Region Five’s Alamosa Engineering Residency has completed its first restricted Emerging Small Business (ESB) construction contract! Through the regular bidding process small businesses who meet ESB criteria set by CDOT are able to complete for contracts directly with CDOT. This is the third project completed by an ESB in CDOT Region Five.
Medved Global, Inc. of the southwestern part of the state was awarded this contract. Jason Velasquez, the Project Manager, said this of the prime contractor’s work: “They were really good to work with, really responsive.” He also said that they finished “way ahead of schedule.” The project was slated for completion in 55 days. They finished it in 19.
Working with contractors from this region of the state is a benefit to the local communities. It establishes them as a viable option for business and they perform a commercially useful function. It is the foundation of small business – we all benefit. There is an increasing need to certify more emerging small businesses (ESB) and disadvantaged business enterprises (DBE). For more information about DBE and ESB opportunities in Region Five, please contact Mónica C. Vialpando at 719-587-6589. Click here to find out more about ESB and DBE certifications.
The CDOT Specifications Committee met on March 27, 2014 to discuss updates and changes to construction specifications. Click here for more information on all CDOT specification updates.
- Revision of Section 102 Project Plans and Other Data: this spec change will give the Resident Engineer the tools to provide LANDXML electronic files while a project in under AD, if he feels the earthwork aspects of the work are complicated or large enough to warrant giving electronic documents to contractors to assist with bidding.
- Revision of Sections 518.09, 518.10, & 518.13 Manufacturer’s Representative Requirement: These sections were updated to reflect the new requirement that Manufacturer’s representative be present at all installations of bridge expansion devices and during watertight integrity testing. This representative’s cost shall be included in the work.
- Revision of Sections 105, 105.07: Changes to pavement smoothness requirements
- Revision of Section 601 QC Testing Requirements of Structural Concrete: This section clarified that the contractor shall provide QC testing for concrete on all 601 items and established a schedule and criteria for testing.
- Revision of Section 703 Mineral Filler: This change updates asphalt mineral filler requirements and requires the contractor to test alternate mineral filler at a set frequency.
This year, you're going see more CDOT bids going online. Why? Because CDOT successfully used the Bid Express online bidding system for highway construction projects last year and they're looking to move completely online soon. Using the web-based bidding system resulted in numerous benefits from saving paper to expediting accurate and timely prime contractor bids.
Disadvantaged Business Enterprise (DBE) and Emerging Small Business (ESB) firms may apply for a FREE account to find prime contractor requests for quotes, submit unsolicited sub-quotes, search for project opportunities by keyword, download/print project plan sheets, conduct bid tab analysis, and more. This offer is worth nearly $2,500 per year!
Click here if you are interested in applying or renewing your Bid Express account. Please check the eligibility criteria and complete the online application/renewal. Your application will be reviewed and you will receive an email notice of approval or denial within 14 days.
Effective Thursday, December 26, 2013, CDOT issued a Revised Standard Special Provision that includes new Disadvantaged Business Enterprise (DBE) requirements on CDOT construction projects. The new DBE specification will apply to projects having bid openings on or after January 23, 2014. Changes include new guidelines for prime contractors using DBE firms on projects and new forms for submission as part of contract compliance. The CDOT Construction Specifications web page has been updated to reflect the issuance of these special provisions (listed under the December 26, 2014 heading).
CDOT has scheduled three informational webinars in January to provide an overview of changes and instruction on how to complete new required forms. This information will also be provided at an upcoming CDOT Contract Management and Compliance workshop being held in Denver, Grand Junction, and Alamosa.
A “Listening Session” scheduled by US DOT seeking comments on proposed changes to the Disadvantaged Business Enterprise (DBE) regulations that apply to the Federal-aid highway, transit and aviation programs has been rescheduled for Thursday, December 5, 2013 from 9:00AM - 3:00PM MST. The comment period for the NPRM is reopened and extended to December 26, 2013.
The “Listening Session” was originally set for Oct. 9 but cancelled due to the government shutdown. This initiative was undertaken after comments were received on the 75-page proposal which called into question the real impact of the proposed changes. As a result, DOT has determined that this rulemaking is a “significant” rule and therefore a cost-benefit analysis is necessary before moving forward. DOT’s “Listening Session” and comment period extension were scheduled to provide further input on the “specific, quantifiable costs and benefits” that would result from the proposed changes.
Click here for more information.
CDOT is hosting a telephone town hall at 7 p.m. Thursday, Oct. 10 for members of the public to learn more about efforts currently underway to repair US 34 from Estes Park to Loveland. Construction crews are working from both sides of the project to provide a temporary roadway connecting the two communities by December 1, 2013.The town hall will last for one hour and include a panel of representatives from CDOT, Larimer County and Kiewit Construction. A representative with the Federal Emergency Management Agency (FEMA) will also be on hand to answer any questions callers might have about federal assistance. Along with listening to the panelists talk about the project, town hall participants will have the opportunity to answer periodic polling questions using their phone keypad and ask questions of the panelists.
Anyone can participate in the town hall by calling 877-229-8493 at 7 p.m. and entering access number 112034. Registered voters living in Estes Park, Loveland and communities throughout the Big Thompson Canyon will receive a call directly at 7 p.m. asking if they want to participate.
An audio file of the town hall will be posted to CDOT’s website at www.coloradodot.info/travel/floodinfoupdates for those who are unable to participate.
On Sept. 23, CDOT selected Kiewit Infrastructure Co., to conduct temporary repairs along US 34 through the Big Thompson Canyon as part of a plan to restore mobility on some of the state’s most heavily damaged roadways.
For additional project information, call 800-536-4403 or email firstname.lastname@example.org. Information on all highway repairs projects can also be found at www.facebook.com/coloradodot.
CDOT has selected contractors to address the following emergency flooding corridors and these prime contractors will be procuring the services necessary to expedite repair and reconstruction in their designated corridors. Please contact the primes directly for subcontracting opportunities. Click here for a list addresses and phone numbers.
- US 34 between Glade Road and Estes Park: Kiewit Infrastructure Co.
- State Highway (SH) 7 between Lyons and Raymond: Skanska USA Civil West and Ralph L. Wadsworth Construction
- Highways East of I-25: Lawrence Construction Co. and URS Corporation
- SH 72 between SH 93 and SH 119: Lawrence Construction Co.
- US 34 between Glade Road and the Dam Store: Coulson Excavating Co.
- US 34 between Greeley and Kersey: Zak Dirt, Inc.
- US 34 Business between 20th Street to US 34 Mainline in Greeley: Connell Resources, Inc.
- US 36 between Lyons and Estes Park: National Guard
- US 36 south of SH 66: Structures, Inc.
- US 36 near Left Hand Canyon Road: American West Construction, LLC
- SH 14 between Ted’s Place and Cameron Pass: American Civil Constructors, Inc.
- SH 39 between Goodrich and I-76 and SH 144 between US 34 and Weldona: Mountain Constructors, Inc.
- SH 71 near Snyder: Castle Rock Construction Co.
- SH 119 between Boulder and Nederland: SEMA Construction, Inc.
- SH 257 between SH 60 in Milliken to US 34: TLM Constructors
The recent flooding along the Colorado Front Range has caused massive devastation and damage to the state highway, bridge, and roadway system. Small business contractors have an opportunity to help restore communities and facilitate safe travel for the public in areas hard hit by flood waters.
CDOT has an emergency maintenance procedure to expedite support from the contracting community so resources and equipment can be mobilized quickly. Regional Project Engineers and Environmental Managers can contract directly with businesses without going through a formal bidding process. That means they are making calls to contractors to help but they need to know about you to call you!
If you're interested in assisting with cleanup, restoration, or rebuilding efforts, please take the following steps:
- Review the CDOT Emergency Maintenance Procedure document to understand how services are obtained by CDOT.
- Contact Prime Contractors that have been selected by CDOT to provide reconstruction support in various corridors.
- Check the Bidding section of the CDOT website for upcoming and awarded emergency flooding solicitations.
- Register for Colorado BIDS to receive notices of CDOT projects.
- Contact Key Individuals and Project Managers in the affected areas (primarily CDOT Region 4) to make them aware of your services and availability.
- Contact CDOT Environmental Planners and Managers in the affected areas to see if they need support.
- Contact the Regional Civil Rights Manager in the affected areas for more information about potential emergency maintenance needs.
- Get Prequalified by CDOT to work as a prime contractor if there are project opportunities you can bid on directly.
A new group has been put together at CDOT to focus on rebuilding damaged parts of Colorado’s highway system. The CDOT Infrastructure Recovery Force (IR Force) will be responsible for clearing, repairing and reconstructing as many components of the damaged state highway system as possible by December 1. The group will also provide coordination and assistance to local government in re-establishing critical links to local roads, bridges, water, sewer, power and communications.
The mission will focus on two areas:
- Response: Including debris clearing, temporary road building and portable bridges. The work will be conducted by CDOT staff, emergency contractors and National Guard where possible. This work will be conducted in the next few months.
- Recovery: Including more traditional infrastructure construction which will occur over the next year to establish permanent roadways and bridges.
CDOT has published a draft Disadvantaged Business Enterprise (DBE) Goal Setting Methodology for Federal Transit Administration (FTA) assisted contracts for Federal Fiscal Years (FFY) 2014 - 2016. CDOT is proposing an overall annual DBE goal of 1.26 percent for FTA-funded projects.
CDOT’s Division of Transit and Rail (DTR) receives, distributes, and oversees the use of federal funds received by FTA. Most DTR FTA funds are granted to transit providers in rural areas. These grantees (or subrecipients) then contract for goods and services creating indirect FTA-assisted contracting opportunities for DBE firms.
The overall annual FTA DBE goal and a description of the goal setting methodology are currently available for review and comment. Comments will be accepted in writing until July 18, 2013. Please submit your comments via email to email@example.com.
Click here to download a PDF version of the document.
Hard copies will be available for inspection during normal business hours until July 3, 2013 at the following location:
CDOT Civil Rights and Business Resource Center
4201 E. Arkansas Ave.
CDOT is hosting a joint Pre-Bid Conference and Networking Session for two significant highway construction projects on July 9, 2013:
Finally, a one-stop website that provides small businesses with all of the news, information, and resources needed to compete in the Colorado transportation industry. On this site you will find valuable information about how to do business with CDOT and other state and local transportation agencies. Resources have been collected from various sources and organized into one centralized location. These include:
- Who, what, where, and how CDOT purchases services from small businesses
- Small business certifications at the federal, state, and local levels
- CDOT project news and upcoming opportunities
- Subcontracting how to's and resources
- Finding prime contractors and networking opportunities
- Key industry contacts
- Industry training and event opportunities
- Bid matching services
Think of us as your personal "Siri" for all things transportation business related in Colorado. If you can't find it here, let us know and we'll track it down for you and add it to the website. We look forward to providing you with the best and most up-to-date information on the industry that you can find in one place.